Administrative Support IV

Job summary

The Scheduler is responsible for managing complex staff scheduling tasks, including filling shifts due to leaves or illness and ensuring accurate payroll data entry. They also provide statistical reports and maintain effective communication with interdisciplinary teams to support patient care.

Job details

Your Opportunity: You’re flexible, detail-oriented, tech-savvy and people-savvy. You know your way around basic office software and have experience with core administrative functions like payroll and scheduling. As an Administrative Support IV - Scheduler, you will provide vital support to multiple programs scheduled by the SSC. The Scheduler will use Workforce Management (WFM) scheduling application program and work within established Scheduling Shared Services processes to complete complex and often urgent staff scheduling tasks within short timelines. Attention to detail is crucial. You will need to adapt to frequent interruptions and shifting priorities as you ensure that employees are scheduled appropriately, and employee pay data is captured in accordance with policies, procedures, and collective agreement provisions. Your technical and interpersonal communication skills enable you to provide outstanding customer service to valued clients and help with training and orientation of new staff. As the successful Scheduler your key responsibilities will include filling pre-booked and immediate shifts that result from staff vacation, leave of absence, illness and education leave, anticipating staffing needs and informing managers of shifts that require further attention, entering data for payroll, providing scheduling reports, detailing records and compiling/providing statistical information. Your people skills will be key in developing trusted relationships, effective interdisciplinary communication with clients and prioritizing with a patient-focused mindset. Schedulers work at the Scheduling Service Centre between 0515 to 2345 with set rotations within those hours. In this role, you will make a difference as you ensure we have the people in place to provide essential patient care. Description: As an Administrative Support IV, you will require advanced administrative or specialized skills and knowledge to support complex procedures, practices and initiatives within a department or program. Transition Company: Health Shared Services Classification: Administrative Support IV Union: AUPE GSS Unit and Program: Scheduling Shared Services Primary Location: Chinook Regional Hospital Location Details: As Per Location Multi-Site: Multisite FTE: 0.62 Posting End Date: 23-SEP-2026 Employee Class: Regular Part Time Date Available: 05-OCT-2026 Hours per Shift: 9 Length of Shift in weeks: 10 Shifts per cycle: 26 Shift Pattern: Days, Evenings, Weekends Days Off: As Per Rotation Minimum Salary: $28.49 Maximum Salary: $34.62 Vehicle Requirement: Not Applicable Required Qualifications: Some post-secondary education. Additional Required Qualifications: Minimum 1 year customer service experience. Minimum 1 year scheduling experience. Ability to participate and complete the 6-week training course. Preferred Qualifications: Current experience working in a centralized Scheduling Service Center. Timekeeping/payroll experience. Call Center experience. Experience working in a unionized, health care and/or 24/7 environment. Experience with scheduling software (Kronos, ESP, WFM, ASC).

What you’ll do

The Scheduler is responsible for managing complex staff scheduling tasks, including filling shifts due to leaves or illness and ensuring accurate payroll data entry. They also provide statistical reports and maintain effective communication with interdisciplinary teams to support patient care.

Requirements

Candidates must have at least one year of experience in both scheduling and customer service, along with some post-secondary education. The role requires the ability to complete a mandatory 6-week training course and proficiency in office software.

Listed skills

• Customer service · Preferred
• Attention to detail · Preferred
• record keeping · Preferred
• Payroll · Preferred
• Data entry · Preferred
• scheduling · Preferred
• interpersonal communication · Preferred
• Conflict Resolution · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Scheduling
• Payroll
• Customer service
• Data entry
• Workforce management
• Interpersonal communication
• Attention to detail
• Statistical reporting
• Timekeeping
• Conflict resolution
• Office software
• Record keeping

Job areas

• Administrative
• Healthcare
• Customer Service & Support
• Human Resources