Executive Assistant with Marketing Support

Job summary

The Executive Assistant will manage the founder's calendar, inbox, and travel arrangements while conducting research on strategic partners. Additionally, they will provide marketing support by coordinating social media content and assisting with email and SMS campaign management.

Job details

Toronto, Ontario, Canada | In-office | 20–40 hours per week Starting pay: CAD $22 per hour. Part-time to full-time hours, with the schedule agreed during the hiring process. This posting is for a current vacancy. We use AI-assisted tools to support application review. Hiring decisions are made by people. Community Sports Partners is looking for an organized, resourceful Executive Assistant to support the founder, keep priorities and communications moving, and provide practical marketing support across selected businesses. What you will do • Own founder inbox triage, prepare replies in the founder's voice, track commitments and escalate decisions appropriately. • Manage calendars, meetings, travel arrangements and reliable follow-through. • Research family offices, venture firms and potential strategic partners; identify suitable decision-makers and prepare concise meeting briefs. • Draft personalized outreach, coordinate approved follow-ups and maintain a contact pipeline with clear next steps. • Support the founder's personal and selected businesses' Instagram, Facebook and LinkedIn presence through content planning, drafting, scheduling and coordination. • Support the email/SMS specialist with campaign calendars, asset coordination, copy preparation, quality checks and reporting. • Keep documents, priorities and confidential information organized; coordinate projects independently and surface issues promptly. What you bring Experience supporting an executive or coordinating business operations; clear written English; sound judgment with confidential information; strong organization and follow-through. Practical familiarity with Microsoft 365 or Google Workspace, spreadsheets, CRM systems and social/content tools. Show how you prioritize competing requests and adapt your writing to another person's voice. Apply Submit your resume. Complete our standard Culture Index survey and English Criteria Corp GAME assessment before or shortly after applying, using the same email address as your application. Culture Index: https://surveys.cultureindex.com/s/mG6s4qaD6d/92871 English Criteria GAME: https://www.ondemandassessment.com/o/JB-ZTWEVTT14/landing?u=1140759 Starting pay: CAD $22 per hour. In-office in Toronto, Ontario. 20–40 hours per week; schedule agreed during hiring.

What you’ll do

The Executive Assistant will manage the founder's calendar, inbox, and travel arrangements while conducting research on strategic partners. Additionally, they will provide marketing support by coordinating social media content and assisting with email and SMS campaign management.

Requirements

Candidates must have experience supporting an executive or coordinating business operations with strong organizational and communication skills. Proficiency in Microsoft 365, Google Workspace, CRM systems, and social media tools is required.

Listed skills

• Project Coordination · Preferred
• Organization · Preferred
• Google Workspace · Preferred
• Content Planning · Preferred
• Microsoft 365 · Preferred
• Communication · Preferred
• CRM Systems · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Executive support
• Calendar management
• Inbox triage
• Content planning
• Social media management
• CRM systems
• Microsoft 365
• Google Workspace
• Spreadsheets
• Copywriting
• Project coordination
• Research
• Communication
• Organization
• Resourcefulness
• Business Operations
• Follow Through
• Planning
• Artificial Intelligence
• Customer Relationship Management
• English Language
• Marketing
• Project Coordination
• Travel Arrangements
• Triage
• Written English
• Writing
• Scheduling
• Coordinating
• Prioritization

Job areas

• Administrative
• Marketing
• Management & Leadership
• Creative & Media
• Sports & Recreation
• Executive Assistant/Marketing Specialist
• Marketing Assistant / Associate
• Advertising and Marketing Professionals
• Market Research Analysts and Marketing Specialists