Receptionist - Part Time - Harold and Grace Baker Centre

Job Description Job Description RECEPTIONIST (Part Time) – Harold And Grace Baker Centre Candidates are invited to apply for the position of Part time Receptionist including evenings and weekends to work at Harold and Grace Baker Centre, 1 Northwestern Avenue, Toronto, Ontario M6M 2J7. Reporting to the Office Manager, the Receptionist is responsible for providing clerical and administrative and scheduling support to ensure that office, reception and scheduling services are provided in a courteous, effective, and timely manner. Key Responsibilities: • To answer all incoming calls, and respond to caller's inquiries in a positive, professional manner; • To redirect calls as appropriate and take clear, concise messages when required; • To greet, assist and direct all visitors; • To pick up and sort internal mail; • To stamp, deliver and maintain mail machine for external mail; • To prepare packages and arrange courier pick up; • To arrange meeting room schedule and bookings; • To update phone and distribution lists; • To maintain a clean, safe, fully stocked and well organized reception area; • To assist with small projects as required by other administrative support (i.e. labels, bulk mailing, etc.); • To complete other duties as assigned; • To uphold and promote the organization's values and philosophy relating particularly to ethics, morality, and integrity as set out in Extendicare's Code of Conduct. Qualifications Applicants must possess: • Above average interpersonal, oral and written communication skills; • Previous experience in reception is considered an asset; • Must exhibit professional and polished telephone manner; • Ability to handle multiple tasks at once, work under pressure, and meet deadlines; • Highly organized and detail focused; • Expertise in Microsoft Office (Word, Excel, PowerPoint, Outlook) Time Type Part time Compensation Details Compensation will be discussed during the recruiting process. At Extendicare, we’ve spent more than 50 years dedicated to enhancing the quality of life for residents in our long-term care homes across Canada. When you join Extendicare, you become part of a compassionate, mission-driven team committed to creating a safe, supportive, and enriching environment for every resident we serve.​ ​ We provide competitive compensation that reflects the value of this role and the unique qualifications each candidate brings. Final salary offers are based on a variety of factors such as your skills, experience, education, and alignment with the responsibilities of this position. ​ Base salary is one component of our broader total rewards package. We offer a comprehensive suite of benefits designed to support your health, financial well-being, and long-term career growth. Your recruiter can provide more details about our total rewards offerings during the hiring process.​ ​ We may use artificial intelligence (AI) tools to support certain stages of the recruitment process, such as reviewing applications, analyzing resumes, or assessing candidate responses. These tools assist our recruitment team but do not replace human judgment — every application is reviewed by a member of our team to ensure thoughtful and equitable consideration. If you would like more information about how your data is processed, please contact us.​ Extendicare is an equal opportunity employer committed to respectful and inclusive hiring practices. We welcome all applicants, including those from equity-deserving groups, including Indigenous peoples, women, people with disabilities, and visible minorities. Extendicare is committed to fostering an accessible, inclusive, and equitable hiring process. We will gladly accommodate the needs of applicants throughout all stages of the recruitment process upon request and in accordance with applicable legislation. If you require support during any stage of the process, email us at [email protected]. We acknowledge that the care we provide across Canada occurs on lands that have been cared for by many Indigenous peoples for generations. We recognize First Nations, Inuit, and Métis Peoples and their enduring connection to this land, and the importance of respect and cultural safety in the work we do.

The receptionist is responsible for providing clerical, administrative, and scheduling support to ensure office operations run effectively. Key duties include managing incoming calls, greeting visitors, handling mail, and maintaining the reception area.

Applicants should possess strong interpersonal and communication skills with a professional telephone manner. Proficiency in Microsoft Office and the ability to multitask in a fast-paced environment are required.

• Health support • Financial well-being support • Long-term career growth

• Time managementPreferred
• Customer servicePreferred
• OrganizationPreferred
• Microsoft ExcelPreferred
• Microsoft OfficePreferred
• Microsoft WordPreferred
• Microsoft OutlookPreferred

Identified from the job description. Confirm important requirements above.

• Reception
• Clerical support
• Administrative support
• Scheduling
• Telephone etiquette
• Customer service
• Microsoft Office
• Word
• Excel
• PowerPoint
• Outlook
• Communication skills
• Organization
• Time management
• Detail-oriented
• Administrative Support
• Professionalism
• Ability To Meet Deadlines
• Ethical Standards And Conduct
• Compassion
• Microsoft Word
• Microsoft Excel
• Bulk Mail
• Clerical Works
• Communication
• Cultural Safety
• Long-Term Care
• Microsoft Outlook
• Office Management
• Microsoft PowerPoint
• Reviewing Applications
• Detail Oriented

• Administrative
• Healthcare
• Customer Service & Support
• Receptionist
• Baker
• Bakers, Pastry-cooks and Confectionery Makers
• Bakers

Minimum experience

0+ years

Posting language

English

Working hours

40 hours per week