Part- Time Coordinator (Support Service Officer C)

Job summary

Coordinate administrative processes for nursing students’ clinical placements, including assignments, records, documentation, and placement planning. Communicate with students, faculty, and clinical partners, track requirements, and support orientations, meetings, and other placement activities.

Job details

Note: This is a vacancy for 1 casual part-time Support position of up to 24 hours per week, starting November 2, 2026 and ending December 18, 2026 with the possibility of an extension. Hours may vary based on program and placement requirements. Note: This position is located at 1001 Fanshawe College Blvd, London, ON N5Y 5R6. Why This Role Is Important At Fanshawe College's School of Nursing, we're committed to preparing the next generation of compassionate, skilled healthcare professionals through innovative learning experiences and meaningful clinical practice opportunities. As a Coordinator, you'll play an important role in supporting nursing students throughout their clinical placement journey while collaborating with faculty and healthcare partners across the region. Learn more about the School of Nursing and its programs: https://www.fanshawec.ca/programs-and-courses/schools/nursing Reporting to the Program Manager, the Part-Time Placement Coordinator provides administrative and coordination support for student clinical placements within the School of Nursing. The role supports placement planning, maintains student and placement records, tracks required documentation, and coordinates communication with students, faculty, and clinical placement partners to support the successful coordination of nursing placements. How You’ll Make An Impact Coordinate administrative activities related to student clinical placements, including maintaining placement records, student assignments, and placement partner information Maintain and update placement information in HSPnet, SharePoint, and other College systems, as required Compile and organize student placement preferences, placement availability, assignment information, and related data to support placement planning Communicate with students, faculty, placement coordinators, and external clinical partners regarding placement assignments, documentation, deadlines, and requirements Track placement documentation and outstanding requirements, following up as needed to support student readiness for clinical placements Assist with the preparation, distribution, collection, and tracking of placement forms and other required documentation Support the coordination of placement orientation information, training documentation, and other placement-related requirements. Maintain accurate records of placement assignments, changes, and related correspondence Support communication with existing and potential clinical placement partners, as directed Assist with placement meetings, student orientation, information sessions, and other School of Nursing activities as required Identify and communicate placement-related issues, discrepancies, and outstanding requirements to the appropriate team members. Perform other related administrative duties in support of the School of Nursing's placement operations What You’ll Bring Minimum three-year college diploma in Business Administration, Health Administration, or a related field Experience coordinating administrative processes, maintaining records, and managing competing priorities Experience in student placement coordination, healthcare administration, or a post-secondary environment is considered an asset Experience using databases and administrative systems; knowledge of HSPnet and SharePoint is considered an asset Proficiency in Microsoft Office applications, including Excel, Word, Outlook, and Teams Strong organizational, communication, and time-management skills, with attention to detail and accuracy Ability to manage multiple priorities, meet deadlines, and adapt to changing requirements Ability to work independently and collaboratively with students, faculty, and external placement partners Demonstrated judgment and discretion when handling confidential student information Ready to Apply? If you're a highly organized administrative professional who enjoys supporting students, coordinating complex processes, and working collaboratively with faculty and healthcare partners, we encourage you to apply. Join Fanshawe College's School of Nursing and play an important role in supporting the successful coordination of clinical placements that contribute to student success and workforce readiness Fanshawe College uses Workday to manage recruitment and hiring processes. Educational Credentials While transcripts are not required for the interview, they are mandatory as a condition of employment. Equity, Diversity and Inclusion Fanshawe College is an equal opportunity employer. We are committed to equity, value diversity, and welcome applicants from diverse backgrounds. Accommodation Fanshawe College provides accommodations to job applicants with disabilities throughout the hiring process. If a job applicant requires an accommodation during the application process or through the selection process, the hiring manager and the recruiter leading the recruitment will work with the applicant to meet the job applicant’s accommodation needs. Accommodation requests per the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act can be emailed to: askhr@fanshawec.ca Land Acknowledgement Fanshawe College would like to acknowledge and honour the Anishinaabe, Lotinuhsyuní and Lenape people of southwestern Ontario as the traditional owners and custodians of the lands and waterways where Fanshawe College is located. We thank all applicants for their interest; however, only those chosen for an interview will be contacted.

What you’ll do

Coordinate administrative processes for nursing students’ clinical placements, including assignments, records, documentation, and placement planning. Communicate with students, faculty, and clinical partners, track requirements, and support orientations, meetings, and other placement activities.

Requirements

A minimum three-year college diploma in Business Administration, Health Administration, or a related field is required, along with experience coordinating administrative processes and maintaining records. Candidates should be proficient with Microsoft Office, have strong organizational and communication skills, and be able to manage competing priorities while handling confidential information; placement coordination, healthcare, or post-secondary experience and familiarity with HSPnet and SharePoint are assets.

Listed skills

• Time management · Preferred
• Microsoft Teams · Preferred
• Organization · Preferred
• Attention to detail · Preferred
• Microsoft Excel · Preferred
• SharePoint · Preferred
• Communication · Preferred
• Prioritization · Preferred
• Microsoft Word · Preferred
• data management · Preferred
• Microsoft Outlook · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Administrative Coordination
• Clinical Placement Coordination
• Recordkeeping
• Data Management
• HSPnet
• SharePoint
• Microsoft Excel
• Microsoft Word
• Microsoft Outlook
• Microsoft Teams
• Communication
• Organization
• Time Management
• Attention to Detail
• Confidentiality
• Prioritization

Job areas

• Administrative
• Education
• Healthcare

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