Sales Office Administrator

Job summary

The Sales Office Administrator is responsible for managing daily sales office operations, including reception duties and maintaining office procedures. They also support the sales team by preparing legal documents, generating sales reports, and monitoring purchaser inquiries and payments.

Job details

From our first lot in Cambridge, Ontario, to residential, commercial, and recreational developments in 18 cities across North America, Great Gulf Group has grown into a diversified real estate organization with over 45 years of experience. While our portfolio has evolved, our commitment remains the same: building great spaces that inspire the people who live, work, and play in them. Today, our multi-faceted business spans commercial, mixed-use and residential development, construction management, software, engineering, panelized manufacturing, architecture, and hospitality. All companies under the Great Gulf Group umbrella are united by one simple goal: the pursuit of greatness. It’s achieved every day through the passion and dedication of our people. If you’re excited to build meaningful solutions and make an impact, we’d love to hear from you! Great Gulf is looking for a Part-Time Sales Office Administrator to join our team at our Sharon, East Gwillimbury, ON location. Are you reliable, personable, and organized? This role is ideal for someone who enjoys providing excellent customer service, is detail-oriented, and takes pride in creating a welcoming and professional experience as the first point of contact for new home buyers. The Sales Office Administrator is responsible for coordinating sales office administration and procedures. The mandate of this role is to ensure the smooth day-to-day operation of the sales office while supporting the sales team in their daily activities. Key Responsibilities: Open and close the sales office each day during business hours Maintain and manage the reception desk, including greeting visitors, answering phone calls, checking voicemail messages, and managing the reception email inbox Prepare legal documents related to the purchase and sale of residential homes Maintain and organize both manual and digital filing systems for sales logs and customer files Create, compile, and distribute detailed weekly sales reports to Head Office, low-rise builders, and lawyers using MS Office and Excel Respond to purchaser inquiries and address general questions about potential home purchases Monitor purchaser payments to ensure they are submitted on time and follow up on outstanding balances Monitor and maintain inventory of supplies for the sales office and model home, and report low inventory to Head Office Assist team members with requests and help train new employees on office procedures Perform other duties as assigned by the Sales Manager and Sales Representative Education, Experience, and Qualifications: High school diploma required 1-3 years of customer service experience Real estate experience is considered an asset, but not required Administrative experience is preferred, but not required Strong verbal and written communication skills in English Exceptional customer service skills with a professional and friendly approach Ability to work independently with minimal supervision Strong initiative, problem-solving skills, and sound decision-making within the scope of the role Demonstrated ability to prioritize tasks while maintaining strong attention to detail Proficiency in Microsoft Office (Outlook, Word, Excel); experience with DocuSign is an asset but not required We’re embracing AI across our business. You don’t need to be an expert, but curiosity and hands-on experience with AI tools will be viewed as a real plus Work Arrangement: This is a part-time position based at our Sharon sales office located at 18578 Leslie Street, Sharon, East Gwillimbury, ON L9N 0M6 Compensation: Pay Range: $22.00 - $25.00 per hour Vacancy Status: New Vacancy Why Join Great Gulf? Opportunity to work for a leading real estate development company Exciting projects and challenging opportunities to develop high-profile residential, commercial, and mixed-use developments. Competitive salary Dynamic and collaborative work environment Commitment to sustainability and social responsibility Interested? We encourage you to apply even if you don’t meet every qualification. If you’re the right candidate, we’ll support your growth and help you learn along the way. Apply today and help us build what’s next. Great Gulf Group of Companies is committed to providing a fair and equitable work environment and encourages applications from qualified women, men, visible minorities, Indigenous Peoples, and persons with disabilities. As per the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA), Great Gulf Group of Companies will accommodate the needs of applicants with disabilities throughout all stages of the selection process. If you need accommodation during the recruitment process, please advise Human Resources. To be eligible to apply for this position you must be legally entitled to work in Canada. We do not accept international applicants without a valid work permit. We thank all applicants for their interest. Only successful candidates will be contacted. Please note that all hiring decisions are made directly by our team. We do not rely on automated AI screening tools in our recruitment process.

What you’ll do

The Sales Office Administrator is responsible for managing daily sales office operations, including reception duties and maintaining office procedures. They also support the sales team by preparing legal documents, generating sales reports, and monitoring purchaser inquiries and payments.

Requirements

Candidates must have a high school diploma and 1-3 years of customer service experience. Proficiency in Microsoft Office is required, and strong verbal and written communication skills are essential for this role.

Benefits

• Competitive salary
• Collaborative work environment

Listed skills

• Time management · Preferred
• Customer service · Preferred
• Problem solving · Preferred
• Administrative Support · Preferred
• Attention to detail · Preferred
• Microsoft Excel · Preferred
• record keeping · Preferred
• Communication · Preferred
• Microsoft Office · Preferred
• Data entry · Preferred
• Microsoft Word · Preferred
• Inventory management · Preferred
• Docusign · Preferred
• Microsoft Outlook · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Customer service
• Administrative support
• Microsoft Office
• Excel
• Outlook
• Word
• DocuSign
• Communication
• Problem-solving
• Attention to detail
• Data entry
• Reception management
• Record keeping
• Inventory management
• Time management
• Voicemail
• Construction Management Software
• DocuSign (Software)
• Office Administration
• Real Estate Development
• Curiosity
• Administrative Functions
• Residential Development
• Microsoft Excel
• Automation
• Decision Making
• Customer Service
• Disabilities
• English Language
• Sales
• Inventory Management
• Problem Solving
• Microsoft Outlook
• Office Procedures
• Telephone Skills
• Real Estate
• Sales Management
• Coordinating
• Filing
• Prioritization
• Detail Oriented

Job areas

• Administrative
• Sales
• Customer Service & Support
• Construction
• Sales Office Administrator
• Administrative Sales Assistant
• Shop Sales Assistants
• Sales and Related Workers, All Other

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