Administrative Assistant
Manage the front desk by responding to inquiries via email and text and processing instrument sales and rentals. Track student and instructor attendance, cancellations, and make-up lessons to ensure accurate payroll and scheduling.
- On-site
- Winnipeg, MB
- Posted Aug 5, 2026
- Apply by Sep 4, 2026
- 1 position
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Job summary
Administrative Assistant need for a music lessons school. MUST have experience in playing at least one musical instrument We are a music lessons school that also sells and rents instruments, and we're hiring a detail orientated Administrative Assistant for a long-term role. Our front desk is the heartbeat of the business — you'll be the first voice and face our families experience. This is a long-term position with real opportunities to grow. We're looking for someone ready to invest in learning our business deeply — and willing to stay long-term. What you'll do: Respond to 30–50+ inquiry emails, texts, and follow-ups per shift (touch typing required) Track every prospect from first inquiry through to enrollment Build and maintain weekly instructor attendance sheets Track student class cancellations and make-up lessons Track instructor class cancellations and make-ups so instructors are paid correctly Process instrument sales and rental paperwork Attend to walk-ins Follow our Standard Operating Procedures exactly as written Required qualifications:: MUST have experience in playing at least one instrument Touch typist using all ten fingers, 50+ WPM with high accuracy (we will test this in the interview) Detail-obsessed Calm under pressure when the phone, a walk-in parent, and an incoming text all hit at once Friendly and genuinely energized by being around people Excellent attendance record Comfortable with software, spreadsheets, and learning new platforms Looking for a long-term home Bonus Qualifications: Canva, Photoshop, or similar design experience Familiarity with musical instruments (additional training is provided) Background in customer service, retail, or front-desk roles Schedule: Part time to start, 2-3 days per week FT starting August 18th. Tuesday - Friday 1pm-9pm and Saturday 9am-5:30pm This is a regular ongoing schedule — please only apply if these hours fit your schedule.
What you’ll do
Manage the front desk by responding to inquiries via email and text and processing instrument sales and rentals. Track student and instructor attendance, cancellations, and make-up lessons to ensure accurate payroll and scheduling.
Requirements
Candidates must be a touch typist (50+ WPM) and have experience playing at least one musical instrument. A detail-oriented personality with a commitment to a long-term role and a friendly demeanor is required.
Listed skills
- Customer servicePreferred
- Attention to detailPreferred
- CommunicationPreferred
- Data entryPreferred
Other relevant skills
Identified from the job description. Confirm important requirements above.
- Touch Typing
- Customer Service
- Administrative Support
- Musical Instrument Proficiency
- Data Entry
- Scheduling
- Spreadsheets
- Canva
- Photoshop
- Retail Sales
- Communication
- Attention to Detail
Job areas
- Administrative
- Education
- Customer Service & Support
- Retail
- Art & Design
Additional details
- Minimum experience
- 0+ years
- Apply by
- Sep 4, 2026
- Posting language
- English
- Working hours
- 40 hours per week
- Seniority
- Entry level
- Application method
- Direct apply is available