Administrative Assistant

Job summary

The Administrative Assistant provides direct administrative support to the Indigenous Engagement and Implementation Director to ensure efficient portfolio operations. The role involves collaborating with the administrative team to execute support functions and contribute to the organization's objectives.

Job details

Position #: 9014229 Expected Start Date: October 13, 2026 Union: OOS Facility: Saskatchewan Health Authority City/Town: Saskatoon Department: First Nation Metis Health Relations - Compassionate Care Type: Part-time temporary Expected Up to Date: October 13, 2028 FTE: 0.5 Shift Information: Days Number of Hours per Rotation: 5 shifts of 7.5 hours per 1 weeks Relief: No Float: No Hours of Work: Standard Hours Salary or Pay Band: As per Terms and Conditions of Employment Travel Required: Yes Job Description: The Administrative Assistant is directly accountable to the Indigenous Engagement and Implementation Director and provides administrative support in a one-on-one working relationship. This position supports, and contributes to, processes and practices to ensure the efficient operation of the portfolio through accurate, timely and efficient execution of administrative support functions. The incumbent works closely, in a collaborative and cooperative manner, with all members of the administrative team to assist in accomplishing the Saskatchewan Health Authority’s objectives. Human Resources Exemption: No Education: * Completion of Grade XII supplemented by a recognized business course or an equivalent combination of education and experience. Experience: * 3+ years experience working in a senior administrative position. Competencies * Advanced - Leadership skills * Advanced - Analytical skills * Advanced - Interpersonal skills Knowledge and Abilities * Exceptional planning, organizational and interpersonal skills. * Expert written and verbal communication skills including excellent proficiency in editing material for clarity, accuracy and conciseness. * Demonstrated approaches to problem-solving with strong decision-making capability. * Knowledge and experience in minute taking and synthesizing information. * Ability to anticipate needs, think critically and offer solutions to problems. * Excellent computer skills, with a good working knowledge of various programs, including but not limited to, Microsoft Word, Excel, PowerPoint, Exchange, Schedule Plus, Visio, Intranet/Internet, and the capability to learn new programs as required. * Ability to adapt to frequent change and work under pressure. * Ability to work collegially, collaboratively and build positive relationships through respectful and professional interactions. * Demonstrates a commitment to a culturally competent and culturally safe work environment. * Ability to learn and develop a working knowledge of the organization, including its governance and organizational structure and relationships. * Be self directed, and confident in applying independent judgment. * Possess a high degree of initiative, ingenuity, including the ability to work with little, and/or no, supervision. * Proven ability to maintain confidentiality including handling confidential information with discretion Other Information * Travel within Saskatchewan * Scheduled hours of work may be reduced when a statutory holiday is recognized The Saskatchewan Health Authority (SHA) is the largest employer in Saskatchewan, employing more than 45,000 staff in a dynamic healthcare environment. The Saskatchewan Health Authority (SHA) is committed to providing coordinated quality services that are seamless, safe and patient-centred. Applicants must upload all relevant documents (ex: certificates, diplomas, proof of enrollment, licenses and/or memberships) relating to the qualifications of the position. By submitting your application, you consent to your application history and talent profile being shared with Human Resources and the applicable hiring team. Only applicants selected for an interview will be contacted. Those being interviewed are required to bring a valid Criminal Record Check (CRC) to the interview; it must be dated within six (6) months and include a vulnerable sector search. > We work together to improve our health and well-being. Every day. For > everyone. > We are committed to building a representative, diverse, inclusive, and > culturally responsive workforce. > We are committed to the Truth and Reconciliation Commissions Calls to Action. > We work in the spirit of truth and reconciliation, acknowledging Saskatchewan > as the traditional territory of First Nations and Métis People. Please note: Only applications that include all required documentation will be considered.

What you’ll do

The Administrative Assistant provides direct administrative support to the Indigenous Engagement and Implementation Director to ensure efficient portfolio operations. The role involves collaborating with the administrative team to execute support functions and contribute to the organization's objectives.

Requirements

Candidates must have completed Grade XII supplemented by a recognized business course and possess at least 3 years of experience in a senior administrative position. Proficiency in Microsoft Office programs and strong organizational, communication, and problem-solving skills are required.

Listed skills

• written communication · Preferred
• Problem solving · Preferred
• Administrative Support · Preferred
• interpersonal skills · Preferred
• Leadership · Preferred
• Microsoft Excel · Preferred
• Planning · Preferred
• Decision Making · Preferred
• Critical Thinking · Preferred
• Microsoft Word · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Administrative support
• Leadership
• Analytical skills
• Interpersonal skills
• Planning
• Organizational skills
• Written communication
• Verbal communication
• Problem-solving
• Decision-making
• Minute taking
• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Critical thinking
• Confidentiality
• Governance
• Problem Solving
• Self-Discipline
• Microsoft Visio
• Decision Making
• Interpersonal Communications
• Critical Thinking
• Administrative Support
• Ingenuity
• Computer Literacy
• Verbal Communication Skills
• Compassion
• Advanced Analytics
• Editing
• Reconciliation
• Concision
• Organizational Structure
• Information Synthesis
• Intranet
• Cultural Responsiveness

Job areas

• Administrative
• Healthcare
• Government & Public Sector
• Social Services
• Administrative Assistant
• Office / Administrative Assistant (General)
• Administrative and Executive Secretaries
• Secretaries and Administrative Assistants, Except Legal, Medical, and Executive