Data Entry Clerk (Quickbooks)

Job summary

The role involves entering financial data, invoices, and payments into QuickBooks while assisting with accounts payable and receivable. Additionally, the clerk will maintain company records, reconcile statements, and provide general administrative support to the accounting team.

Job details

InVision is a Professional Recruitment Firm specializing in Engineering, Industrial/Skilled Trades, Information Technology, and Professional Services throughout Canada and the U.S. Our client, a manufacturing company, is currently seeking a Part-Time Data Entry / QuickBooks Administrator to join their team on a contract basis. This is an on-site role, working three days per week, supporting the office with data entry, bookkeeping, and general administrative duties. Responsibilities Enter invoices, bills, payments, and other financial information into QuickBooks. Perform accurate data entry and maintain company records. Assist with Accounts Payable and Accounts Receivable. Match invoices with purchase orders and supporting documents. Update customer, vendor, and inventory information. Help reconcile bank and credit card statements. Organize and maintain electronic and paper files. Prepare basic reports using QuickBooks and Excel. Communicate with vendors and internal departments regarding invoices or missing information. Provide general administrative support to the accounting and office team. Perform other administrative duties as assigned. Qualifications Previous data entry or administrative experience. Experience using QuickBooks. Basic knowledge of Microsoft Office (Excel, Outlook, and Word). Strong attention to detail and accuracy. Good organizational and communication skills. Ability to work independently and manage time effectively. Experience in a manufacturing environment. Basic bookkeeping or accounting knowledge. Employment Rewards: Flexible arrangement Competitive pay Company is a leader in the industry Application Process All qualified candidates will be contacted. InVision is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. We are committed to creating an inclusive workplace and encourage applications from all qualified individuals.

What you’ll do

The role involves entering financial data, invoices, and payments into QuickBooks while assisting with accounts payable and receivable. Additionally, the clerk will maintain company records, reconcile statements, and provide general administrative support to the accounting team.

Requirements

Candidates must have previous experience in data entry or administration and proficiency in QuickBooks and Microsoft Office. Basic bookkeeping knowledge and experience working within a manufacturing environment are also required.

Benefits

• Flexible arrangement • Competitive pay

Listed skills

• Organization · Preferred
• Administrative Support · Preferred
• Financial Reporting · Preferred
• Microsoft Excel · Preferred
• Accounts receivable · Preferred
• Data entry · Preferred
• Microsoft Word · Preferred
• Communication Skills · Preferred
• Microsoft Outlook · Preferred
• Bookkeeping · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• QuickBooks
• Data Entry
• Bookkeeping
• Accounts Payable
• Accounts Receivable
• Microsoft Excel
• Microsoft Outlook
• Microsoft Word
• Bank Reconciliation
• Financial Reporting
• Administrative Support
• Organization
• Communication Skills

Job areas

• Finance & Accounting
• Administrative
• Manufacturing