Executive Director Assistant

Job summary

The Executive Director Assistant will support the Executive Director with administrative tasks, including scheduling, documentation, and meeting coordination. They will also assist in program outreach, volunteer management, and maintaining organizational records.

Job details

Company Description IWOO is a non-profit, charitable organization which believes through the empowerment of women, families and the most vulnerable. We are able to build better communities and positively contribute to the overall health of our society since 1989. We have developed and delivered programs and services that have provided meaningful engagement, dialogue and support for seniors, newcomers, women, youth and many others. IWOO continues to build capacity as we serve more in our community. We are guided by the Human Rights Code of Ontario and abide by strict anti-oppression and anti-harassment policies. Job Description Position: Executive Director Assistant Hours: 21 hours per week Employment Period: September 28, 2026 to December 23, 2026 Wage: $19 per hour Reports to: Executive Director Candidates must be legally entitled to work in Canada. The candidate will report into the Executive Director. The Executive Director Assistant will: Assist the Executive Director with scheduling meetings, preparing documents, taking meeting minutes, and organizing files and records. Support communication with partners, sponsors, funders, members, volunteers, and community stakeholders. Assist with preparing reports, presentations, correspondence, and materials for Board and committee meetings. Maintain accurate membership, participant, and program records using databases and spreadsheets. Assist with the planning, coordination, and delivery of workshops, events, and community programs. Support participant registration, attendance tracking, and follow-up communication. Assist with program outreach, including distributing flyers, communicating with participants, and collecting feedback. Conduct basic research on relevant community health, education, social, and community-development issues. Support the promotion of IWOO programs through social media, newsletters, and community networks. Respond to membership inquiries and assist with membership renewals and orientation. Represent IWOO at outreach events, information booths, and partner meetings, when required. Support the development and maintenance of partnerships with community organizations. Assist with recruiting and engaging new members and volunteers. Coordinate and schedule volunteer responsibilities and assignments. Perform other administrative and program-related duties as assigned by the Executive Director. Qualifications The successful candidate should have: Proficiency in Microsoft Office, including Word, Excel, and PowerPoint, as well as familiarity with other digital tools. Strong organizational and time-management skills. Excellent written and verbal communication skills in English and Farsi. Ability to work independently and collaboratively with staff, volunteers, Board members, and community partners. A positive, professional, self-motivated, and solution-oriented approach. Strong interpersonal and communication skills. Ability to manage multiple responsibilities and meet deadlines. Availability for occasional evening or weekend work as required. We thank all applicants for their interest. Only candidates selected for an interview will be contacted. Additional Information Application deadline is September 21, 2026. Compensation: up to CAD 19 - hourly

What you’ll do

The Executive Director Assistant will support the Executive Director with administrative tasks, including scheduling, documentation, and meeting coordination. They will also assist in program outreach, volunteer management, and maintaining organizational records.

Requirements

The successful candidate must be proficient in Microsoft Office and possess strong organizational and communication skills in both English and Farsi. They should be able to work independently and collaboratively while managing multiple responsibilities in a professional manner.

Listed skills

• Time management · Preferred
• written communication · Preferred
• Administrative Support · Preferred
• interpersonal skills · Preferred
• Microsoft Excel · Preferred
• Microsoft Office · Preferred
• Microsoft Word · Preferred
• English · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Microsoft Office
• Word
• Excel
• PowerPoint
• Organizational skills
• Time-management
• Written communication
• Verbal communication
• English
• Farsi
• Administrative support
• Event planning
• Database management
• Community outreach
• Interpersonal skills
• Report Writing
• Farsi Language
• Ability To Meet Deadlines
• Solution-Oriented
• Newsletters
• Planning
• Self-Motivation
• Microsoft Excel
• Basic Research
• Spreadsheets
• Communication
• Community Development
• Community Health
• Empowerment
• English Language
• Taking Meeting Minutes
• Microsoft PowerPoint
• Presentations
• Time Management
• Verbal Communication Skills
• Scheduling
• Coordinating

Job areas

• Administrative
• Social Services
• Management & Leadership
• Assistant Executive Director
• Executive Assistant
• Administrative and Executive Secretaries
• Executive Secretaries and Executive Administrative Assistants