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Job summary

The Administrative Assistant will manage front-desk operations, including visitor access, shipping logistics, and office supply inventory. They will also provide professional customer support via phone and email while assisting with facility maintenance scheduling.

Job details

* This is an in-office role (not remote or hybrid) Administrative Assistant (Part-Time) Availability required: Monday – Friday | 12:00 PM – 4:30 PM You know that person every office relies on? The one who keeps everything organized, notices the little things before anyone else, and somehow keeps the day running without missing a beat? We’re looking for that superstar. This is a front-desk-based role, but it is far more than just sitting at a desk. You are the office "MVP"—the person who ensures the entire operation runs like clockwork while the rest of the team is in the field. What You’ll Be Doing: ✨ Office Magic: You notice supplies are running low before anyone else does. You order and restock so seamlessly that it feels like magic—we never run out of the essentials because you don't wait to be asked. 🛡️ The Gate Keeper: You are the person in charge of the keys to the kingdom. You’ll be responsible for granting lot access to vendors and visitors, ensuring the right people get in and our security standards are met. 📞 Customer Support: You’ll handle customer inquiries via phone and email with professional polish, ensuring every question is answered or directed to the right department. 📦 Logistics & Coordination: You’ll manage and coordinate outgoing shipping and handle incoming deliveries as they arrive. 🏢 Office Operations: You’ll ensure the Lost & Found is well-organized, assist with scheduling facility maintenance appointments, and jump in on any administrative tasks that keep us moving forward. 💡 Think Smarter: We value new ideas. Since you love learning, we want your input on how to make our processes even more efficient. You’re Our Kind of Superstar If You: Have 2+ Years of Solid Office Experience: You know your way around a professional environment and are ready to hit the ground running. Love Organizing: You genuinely enjoy creating order and staying two steps ahead of the to-do list. Learn Fast: You are proficient in Microsoft Office and pride yourself on your ability to learn new software and programs quickly. Are Rock-Solid & Reliable: You are 100% dependable for the 12:00 PM – 4:30 PM shift, with the flexibility to occasionally cover vacations or workload spikes. Have a Valid Driver’s License. Are happy to handle the heavy lifting (up to 15 lbs) when it comes to shipping, supply stocking, and office needs. If you're ready to become the person everyone wonders how they ever managed without, we'd love to hear from you. We appreciate every application; however, only candidates selected to move forward in the recruitment process will be contacted. Please note: Applications will only be accepted through our online recruitment process. No phone calls or in-person applications, please. Candidates must provide a Driver’s Abstract and references during the interview process About the Hiring Process (AI Disclosure) Avis Budget Group uses artificial intelligence–enabled tools as part of its recruitment process to assist with screening and reviewing applications. Who are we? Avis Budget Group is a leading provider of mobility options, with brands including Avis, Budget & Budget Truck and Zipcar. With more than 70 years of experience and 11,000 locations in 180 countries, we are shaping the future of our industry and want you to join us in our mission. Apply today to get connected to an exciting career, a supportive family of employees and a world of opportunities within our growing enterprise. The fine print: Avis Budget Group is an equal opportunity employer – M/F/Veterans/Disabled. This role requires the ability to sit, stand, and type for prolonged periods. This advertisement does not constitute a promise or guarantee of employment. This advertisement describes the general nature and level of this position only. Essential functions and responsibilities may change as business needs require. This position may be with any affiliate of Avis Budget Group. Calgary Alberta Canada

What you’ll do

The Administrative Assistant will manage front-desk operations, including visitor access, shipping logistics, and office supply inventory. They will also provide professional customer support via phone and email while assisting with facility maintenance scheduling.

Requirements

Candidates must have at least two years of office experience and proficiency in Microsoft Office software. A valid driver's license is required, along with the ability to perform physical tasks such as lifting up to 15 lbs.

Listed skills

• Customer support · Preferred
• Problem solving · Preferred
• Organization · Preferred
• Communication · Preferred
• Office Administration · Preferred
• Microsoft Office · Preferred
• Data entry · Preferred
• Inventory management · Preferred
• scheduling · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Office administration
• Customer support
• Logistics coordination
• Microsoft Office
• Inventory management
• Scheduling
• Communication
• Organization
• Data entry
• Problem solving
• Facility Repair And Maintenance
• Lifting Ability
• Administrative Functions
• Valid Driver's License
• Artificial Intelligence
• Customer Support
• Operations
• Reviewing Applications
• Coordinating
• Customer Inquiries

Job areas

• Administrative
• Customer Service & Support
• Logistics
• Transportation
• Administrative Assistant
• Office / Administrative Assistant (General)
• Administrative and Executive Secretaries
• Secretaries and Administrative Assistants, Except Legal, Medical, and Executive