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Job summary

The Administrative Assistant provides clerical support including managing correspondence, travel arrangements, and meeting logistics. They are also responsible for maintaining departmental records, updating calendars, and assisting with reception duties as needed.

Job details

MS Administrative Assistant The MS Administrative Assistant is responsible for providing exceptional support and service related to clerical and administrative duties through all mediums including correspondence, meetings, company activities, manuals and newsletters etc. Responsibilities * Creates proofs, revises and edits written material as required; * Handles internal and external correspondence; * Makes travel arrangements; * Creates and maintains departmental filing system; * Answers telephone lines; * Updates calendars; * Uses and coordinates maintenance for local office equipment; * Coordinates logistics for meetings, net meetings and conference calls: location, communications, resources, etc.; * Maintains department logs, reports, and/or data entry for functional databases; * Cross-trains and learns other responsibilities within the team and provides assistance as needed; * Builds professional relationships with customers and other teams; * May provide reception coverage or assist with reception coverage, as required; * May coordinate with Finance for resolution of budget variances and/or expense application; * Other duties as assigned by manager. Qualifications * Post Secondary Education or equivalent * Minimum of 2 years related experience Skills * Excellent interpersonal skills * Strong self-motivation to drive results * Excellent communication skills both verbal and written * Intermediate knowledge of Microsoft Office applications * Prioritize and time management skills Come Create at Ricoh: If you are seeking a team driven by passion and purpose, come create with us at Ricoh. We are a team of information seekers and customer-obsessed collaborators who aspire to deliver the services, solutions, and technologies that empower business success. We are looking for talented, inspired individuals to join us to help drive high-performance team and our commitment to excellence. Ricoh is an integrated solutions provider and partner that connects people and technology, creates outstanding customer experiences, and delivers innovation for businesses worldwide. We empower digital workplaces by enabling individuals to work smarter from any location and harness the power of information—how it is collected, stored, managed, and shared—to unlock the potential in every organization. We deliver services and technologies that inspire our customers’ success and guide them toward a better and more sustainable future. If you are seeking a purpose-driven and passionate team, come create with us, and help drive our high-performance culture of excellence into tomorrow. Invest in Yourself: At Ricoh, you can: * Select the medical, dental, life, and disability insurance coverage that fits your needs. * Contribute to your financial security with Ricoh Canada’s Retirement plan, with company matching contributions. * Augment your education with team member tuition assistance programs. * Enjoy paid vacation time and paid holidays annually. * Tap into many other benefits to enhance your health, wellness such and ongoing personal and professional development.

What you’ll do

The Administrative Assistant provides clerical support including managing correspondence, travel arrangements, and meeting logistics. They are also responsible for maintaining departmental records, updating calendars, and assisting with reception duties as needed.

Requirements

Candidates must have post-secondary education or equivalent and a minimum of two years of related experience. Proficiency in Microsoft Office applications and strong communication and organizational skills are required.

Benefits

• Medical insurance • Dental insurance • Life insurance • Disability insurance • Retirement plan • Company matching contributions • Tuition assistance programs • Paid vacation time • Paid holidays • Health and wellness programs

Listed skills

• Time management · Preferred
• Administrative Support · Preferred
• interpersonal skills · Preferred
• Microsoft Office · Preferred
• Prioritization · Preferred
• Data entry · Preferred
• Communication Skills · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Clerical support
• Administrative support
• Correspondence management
• Travel arrangements
• Filing systems
• Telephone etiquette
• Calendar management
• Meeting coordination
• Data entry
• Interpersonal skills
• Communication skills
• Microsoft Office
• Time management
• Prioritization
• Self-motivation

Job areas

• Administrative
• Customer Service & Support