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Job summary

The Assistant Office Manager will support the Lead Caretaker with daily administrative and operational tasks for residential properties. Responsibilities include managing tenant viewings, processing rent, supervising contractors, and ensuring compliance with the Residential Tenancy Act.

Job details

Position: Assistant Office Manager (minimum 25 hours/ week; Part Time, Permanent) Location: West Point Grey, Vancouver, British Columbia Start Date: ASAP About Us Tribe Management is part of the Tribe Property Technologies family. Together we are the sixth largest strata/condo and rental management company in Canada with offices in downtown Vancouver, Delta, Victoria, Kelowna, Kamloops, Calgary and Cambridge. Our Tribe Management division specializes in strata and rental management services. We are responsible for the day-to-day operation and management of residential & mixed-use properties in our portfolio. Combining our obsession with technology and an unwavering passion for creating vibrant strata communities, we provide community management with heart. Job Responsibilities The position will be responsible for assisting with the operations of a rental property, which include but are not limited to: Assisting Lead Caretaker in administrative and caretaking duties according to procedures and instructions set by the Property Manager, Administrative work involved in the operation of the property, When necessary deal with emergencies on a 24hr basis during the workweek, Book viewings of suites and interview potential tenants, Complete accurate detailed move in/out reports for each tenant and supervise moves to ensure security is maintained, Collect, deposit and record all rents, Maintain accurate files and tenant ledger cards for each resident and suite, Issue notices/ letters to tenants when applicable, Comply with regulations as contained in the Residential Tenancy Act Supervise contractors and process invoices in a timely manner Request Purchase Orders for all work and/or supplies being undertaken at the property Prepare detailed Incident Reports related to accidents, altercations and damage to the property and/or other applicable incidents, Satisfy fire code requirements, Other duties as may be required from time to time. Qualifications The successful candidate will have/be: Motivated and professional Excellent organization and communication skills Detail-oriented Computer literate Work well in a team environment Be able to take direction and work well with minimal supervision Previous building management experience Working knowledge of the Residential Tenancy Act an assets If you are currently exploring a new career challenge in property operations, apply online by submitting your resume. Please note this is a live-out position and that the successful candidate will be asked to complete a criminal background check. Due to anticipated response, only those candidates who will be interviewed will be contacted.

What you’ll do

The Assistant Office Manager will support the Lead Caretaker with daily administrative and operational tasks for residential properties. Responsibilities include managing tenant viewings, processing rent, supervising contractors, and ensuring compliance with the Residential Tenancy Act.

Requirements

The ideal candidate is a motivated professional with strong organizational and communication skills and computer literacy. Previous building management experience and a working knowledge of the Residential Tenancy Act are considered assets.

Listed skills

• Teamwork · Preferred
• Organization · Preferred
• Administrative Support · Preferred
• record keeping · Preferred
• Communication · Preferred
• Conflict Resolution · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Administrative support
• Property management
• Tenant relations
• Organization
• Communication
• Computer literacy
• Teamwork
• Conflict resolution
• Invoice processing
• Record keeping
• Residential Tenancy Act compliance
• Building maintenance coordination
• Building Management
• Management
• Community Management
• Computer Literacy
• Incident Reporting
• Invoicing
• Office Management
• Operations
• Detail Oriented

Job areas

• Administrative
• Management & Leadership
• Customer Service & Support
• Assistant Office Manager
• Office Manager (General)
• Office Supervisors
• First-Line Supervisors of Office and Administrative Support Workers