Administrative Assistant

Job summary

Maintain financial records, reconcile bank statements, prepare invoices, and manage accounts receivable and payable. Handle communications and records, schedule meetings, prepare agendas, take minutes, and perform other clerical duties.

Job details

Location: Delta, BC KBR Projects, a Vancouver-based general contractor, is seeking an experienced Admin Assistant to join our team on a part-time basis. This position requires a reliable, organized and detail-oriented individual who can handle various administrative tasks such as book keeping, email correspondence and other clerical duties. Responsibilities Perform book keeping tasks including maintaining records of financial transactions, reconciling bank statements, preparing invoices and managing accounts receivable/payable. Respond to and manage email correspondence, phone calls and other forms of communication in a professional and timely manner. Maintain accurate and organized records, files and databases. Schedule appointments and meetings, prepare agendas and take minutes. Qualifications Perform other clerical tasks as required. Previous experience in book keeping or related field is preferred. Excellent communication and organizational skills. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Ability to work independently and manage time effectively. Attention to detail and accuracy in data entry and record keeping. Familiarity with QuickBooks or other accounting software is an asset. This is a part-time position with flexible hours, approximately 20-25 hours per week. The compensation will be commensurate with experience. If you meet the qualifications and are interested in this opportunity, please submit your resume and cover letter. KBR Projects is an equal opportunity employer and welcomes applications from all qualified candidates. We thank all applicants for their interest, however only those selected for an interview will be contacted.

What you’ll do

Maintain financial records, reconcile bank statements, prepare invoices, and manage accounts receivable and payable. Handle communications and records, schedule meetings, prepare agendas, take minutes, and perform other clerical duties.

Requirements

Previous bookkeeping or related experience is preferred, along with strong communication and organizational skills. Candidates should be proficient in Microsoft Office, work independently, manage time effectively, and maintain accurate records; familiarity with QuickBooks or similar accounting software is an asset.

Listed skills

• Appointment Scheduling · Preferred
• Accounts receivable · Preferred
• Microsoft Office · Preferred
• Bookkeeping · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Bookkeeping
• Financial Recordkeeping
• Bank Reconciliation
• Invoice Preparation
• Accounts Receivable
• Accounts Payable
• Email Correspondence
• Phone Communication
• Records Management
• Database Management
• Appointment Scheduling
• Meeting Coordination
• Agenda Preparation
• Minute Taking
• Microsoft Office
• QuickBooks

Job areas

• Administrative
• Finance & Accounting
• Construction