Office Administrator (Part-time)

Job summary

Coordinate daily office operations, maintain records, schedule meetings, and provide administrative support to senior management, including assistance with onboarding, bookkeeping, marketing, and process improvements. Support project managers by preparing and issuing documents, maintaining project records, coordinating with staff and clients, and assisting with project setup, invoicing, and document quality control.

Job details

About Us LDR Engineering Group (LDR) is an established consulting engineering firm specializing in building science and building enclosure consulting services. We work with property managers, strata corporations, developers, architects, government agencies, and other clients throughout British Columbia. We are looking for an organized, motivated, and detail-oriented Office Administrator to join our growing team in our Burnaby office. The successful candidate will support daily office operations, project administration, and our management team. This position is ideal for someone who enjoys a professional, collaborative environment, takes initiative, and manages multiple priorities independently. Key Responsibilities Office Administration · Coordinate daily office operations, including correspondence, filing, supplies, equipment, and general administrative activities. · Maintain organized electronic and physical records. · Coordinate with external service providers, suppliers, and IT support as needed. · Schedule meetings, staff activities, training sessions, and company events. · Provide administrative and executive support to senior management. · Assist with employee onboarding, staff records, and other HR administrative activities as required. · Support basic bookkeeping, expense tracking, and other accounting administration as needed. · Assist with company website updates, marketing materials, and business development activities. · Identify opportunities to improve administrative processes and office efficiency. Project Administration · Assist project managers with preparing, formatting, and issuing proposals, reports, and project correspondence. · Maintain project records, filing systems, and administrative documentation. · Coordinate with project managers, technical staff, and clients to support project delivery. · Assist with project setup, invoicing, and tracking of administrative deliverables. · Support quality control of outgoing documents to ensure professional presentation, consistency, and accuracy. Qualifications and Experience · Minimum 3 years of relevant office administration experience, preferably in a professional services environment. · Diploma or certificate in office administration, business administration, or a related field preferred; equivalent experience considered. · Proficiency in Microsoft Office applications, particularly Word, Excel, Outlook, and Teams. · Strong written and verbal communication skills. · Excellent organizational skills, attention to detail, and ability to manage competing priorities. · Ability to work independently, take initiative, and meet deadlines. · Strong interpersonal skills and a positive, collaborative approach. · Ability to handle confidential information professionally. · Experience with QuickBooks, bookkeeping, or project management software is an asset. · Previous experience in an engineering, architectural, or consulting firm is an asset. Why Join LDR? · Competitive compensation based on qualifications and experience. · Supportive, professional, and collaborative work environment. · Opportunities for professional development and career growth. · Exposure to various aspects of engineering consulting and business operations. · Flexible part-time working arrangements. · Opportunity to take on additional responsibilities as the company continues to grow. · Extended health benefits, subject to eligibility. Position Details Location: Burnaby, BC Employment Type: Part-time Schedule: Flexible hours, primarily office-based, with occasional remote work opportunities. Compensation: $22 to $24 per hour, depending on experience and qualifications. How to Apply If you are organized, proactive, and enjoy supporting a busy professional team, we would welcome your application. Please submit your resume and a brief cover letter to LDR Engineering Group’s HR team. LDR is committed to providing an inclusive and respectful workplace. We welcome applications from all qualified candidates. We thank all applicants for their interest. Only candidates selected for an interview will be contacted. gloria@ldrgroup.ca

What you’ll do

Coordinate daily office operations, maintain records, schedule meetings, and provide administrative support to senior management, including assistance with onboarding, bookkeeping, marketing, and process improvements. Support project managers by preparing and issuing documents, maintaining project records, coordinating with staff and clients, and assisting with project setup, invoicing, and document quality control.

Requirements

At least three years of relevant office administration experience is required; a diploma or certificate in office or business administration is preferred, with equivalent experience considered. Candidates should be proficient in Microsoft Office, communicate effectively, stay organized and detail-oriented, manage competing priorities independently, and handle confidential information professionally; QuickBooks, project management software, and consulting-firm experience are assets.

Benefits

• Extended Health Benefits
• Professional Development
• Career Growth
• Flexible Part-Time Working Arrangements

Listed skills

• Time management · Preferred
• Microsoft Teams · Preferred
• written communication · Preferred
• Organization · Preferred
• Attention to detail · Preferred
• Microsoft Excel · Preferred
• Office Administration · Preferred
• Microsoft Word · Preferred
• Microsoft Outlook · Preferred
• Bookkeeping · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Office Administration
• Project Administration
• Microsoft Word
• Microsoft Excel
• Microsoft Outlook
• Microsoft Teams
• Written Communication
• Verbal Communication
• Organization
• Attention To Detail
• Time Management
• Recordkeeping
• Bookkeeping
• Expense Tracking
• Document Quality Control
• Confidentiality

Job areas

• Administrative
• Engineering
• Consulting
• Finance & Accounting
• Human Resources