Grants Administrative Assistant

Job summary

Support the Grants and Funding Manager by researching funding opportunities, helping draft grant applications, and preparing mid-term and final reports. Coordinate communications, meetings, deadlines, records, and the collection and organization of program data and documents.

Job details

About Us Muslim Food Bank and Community Services Society (MFBCS) is a national registered Canadian charity founded in 2010. We serve over 6,000 families across Canada, including newcomers, refugees, seniors, and low-income households. Our services include food security, case management, housing support, counselling, youth programming, seniors' services, and employment support, delivered in multiple languages. About the Role We are looking for an organized and detail-oriented Grants Administrative Assistant to support our Grants and Funding Manager. This is a hands-on opportunity to gain real-world experience in nonprofit fundraising, grant writing, and funder reporting while contributing to programs that make a direct difference in the community. Key Responsibilities Manage email correspondence and phone calls with funders, partners, and internal teams Follow up with other departments to collect program information, data, and documents for applications and reports Prepare and organize program data, including service statistics and participant outcomes Coordinate meetings and manage the Grants and Funding Manager's calendar Research funding opportunities and help draft grant applications Help prepare mid-term and final grant reports Track deadlines and maintain organized grant files and records Perform other related duties as assigned Qualifications Currently enrolled in or recently graduated from a university program in Social Science, English, Creative Writing, Communications or a related field. Strong written and verbal communication skills in English Excellent organizational and time-management skills, with the ability to handle several deadlines at once. Comfortable with Microsoft Office or Google Workspace (Word, Excel, Outlook/Gmail, Calendar) Able to work independently, follow up consistently, and handle information confidentially Available to work on Saturdays Assets Experience or coursework in grant writing, fundraising, or nonprofit communications Familiarity with Salesforce, Jotform, Asana, or other databases Reports to: Grants and Funding Manager

What you’ll do

Support the Grants and Funding Manager by researching funding opportunities, helping draft grant applications, and preparing mid-term and final reports. Coordinate communications, meetings, deadlines, records, and the collection and organization of program data and documents.

Requirements

Applicants must be enrolled in or recently graduated from a university program in social science, English, creative writing, communications, or a related field, and have strong English communication skills. They should be organized, able to manage multiple deadlines, comfortable with Microsoft Office or Google Workspace, able to work independently and handle confidential information, and available on Saturdays.

Listed skills

• Time management · Preferred
• written communication · Preferred
• Organization · Preferred
• Google Workspace · Preferred
• Microsoft Office · Preferred
• Salesforce · Preferred
• Fundraising · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Written Communication
• Verbal Communication
• Organization
• Time Management
• Grant Writing
• Fundraising
• Funder Reporting
• Research
• Data Collection
• Calendar Management
• Microsoft Office
• Google Workspace
• Confidentiality
• Salesforce
• Jotform
• Asana

Job areas

• Administrative
• Finance & Accounting
• Social Services