Volunteer Project Manager - New Community Center Schematic Design

September 15 2021
Industries Non-profit organisation - NPO
Categories Marketing, Communications, Public Relations, Project Management, Business Analysis, Consulting, Business analyst, Marketing, Communications, Advertising, Community, Social Services, Nonprofit, Marketing, Communications, Public Relations, Project management, Business analysis, Marketing, Communications, Public Relations, Project management, Business analysis, Govt., NPO, Social & Community work, Govt., NPO, Social & Community work, Govt., NPO, Social & Community Work
Victoria, BC

Organization:  North Park Neighbourhood Association (NPNA) and Downtown Resident Association (DRA).

Project Name: New Community Center – Schematic Design

Location: Victoria

Application Deadline: 10 September, 2021 

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Organization Mission

The mandate of the NPNA and the DRA is to foster a welcoming and vibrant community that is inclusive of all people regardless of age, income, culture, or religion, and to make community benefit and equity the goal of all of our decisions. We work towards a healthy, well-planned and sustainable neighbourhood that offers recreation, promotes economic opportunities, accessible transportation, green spaces, safe and inviting opportunities for socializing, and focal points for community members to gather.  

Project Summary

The City of Victoria will be building a new community center in the area served by the North Park Neighbourhood Association and the Downtown Residents Association. This will be a multi-year project, managed by paid professionals at the City of Victoria. 

The two associations are looking for project management support through the Schematic Design phase, which has just started and is planned to conclude at the end of this year. Their goal is to define and decide on the functional programming for the new community center, a key input to the Schematic Design, and get it included in the Schematic Design. The functional programming will drive the space requirements. It provides a reference for evaluating the design through all phases of the project.

The community associations would also like to develop a high level business plan, including financial modeling, as this will help to provide an understanding, at this early stage, of how the community centre will function financially.

Project Objectives

  • Define and document functional programming for the new community center (what services and programs will best serve the users?).

  • Develop persuasive presentation materials to effectively communicate the associations’ vision for the community center to the project decision makers.

  • Get the functional programming concepts accepted and embedded in the Functional Design.

  • Understand the project stakeholders and develop a stakeholder management plan to achieve good communication between the stakeholders and the two associations.

Required Qualifications

    •    Min. 5 years practical project management experience

    •    Experience in larger facilities development projects would be an asset

    •    Experience in being effective within a multifaceted project team would be an asset

    •    Experience working with multiple stakeholders to achieve project objectives would be an asset

    •    Excellent written and oral communication

Estimated Time Commitment

10-15 hours/month 

Start Date: September, 2021                    End Date: End of December, 2021

Scope of Work

The volunteer PM will start by assessing 1) the project configuration: what are the key constraints, what decisions have already been made, what are the objectives of the main stakeholders, etc., and 2) how to best define the functional programming within the project timeline constraints. 

S/he will work with the two leaders of the associations to define and decide on the functional programming for the new community center and endeavour to get these concepts accepted and embedded in the Concept Design.

Deliverables

  • Project Plan for developing that functional programming

  • Leadership during the execution of the project

  • Documentation and presentations during the Schematic Design phase, as required

  • Stakeholder Management Plan

  • High level business plan and financial modeling

Accountability

The volunteer project manager will have end-end accountability on the project deliverables, and will report to Sarah Murray, NPNA Executive Director and Sandra Severs, DRA President.

Benefits

The North Park Neighbourhood Association and Downtown Residents Association will provide a letter of recommendation to the volunteer project manager at the successful conclusion of the project, and serve as a reference if appropriate.

NOTE: Organization may proceed with interviewing and engaging applicants before the application deadline.

Apply now!

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