School Secretary

SCHOOL SECRETARY Colony Schools Competition #PLSD-2271 This position is currently posted internally to CUPE employees for 5 working days until 4:30 p.m. August 25th, 2026 as per the CUPE Local 5829 Collective Agreement. We are currently looking for a dedicated and organized professional to join our team as a School Secretary. You will provide essential support to the principal, staff and students while managing daily administrative and secretarial tasks for the Colony Schools. Responsibilities will include, but not be limited to, maintaining student records, tracking attendance, preparing and distributing monthly newsletters, coordinating meetings and events and managing other administrative files such as processing invoices, expenses, purchase orders, etc. The ability to work collaboratively as part of a team is essential. Experience understanding PASI procedures and Edsembli/Edsby is preferred, but training will be provided. This is a part time (0.5 FTE) probationary position to commence as soon as possible. Weekly hours of work will be determined based on applicant availability. You will be comfortable with computers and use of the Internet. You will be proficient in Microsoft Office applications such as Word and Excel, managing documents, spreadsheets and databases. Familiarity with web-based applications will be beneficial. You must be able to exhibit the associated skills to communicate with students and teachers in a meaningful and professional manner. You will be expected to present yourself as an organized and professional representative of the staff. Previous experience working within a fast-paced, team environment would be an asset. Please send cover letter, resume and the names and contact information for three references. Competition will remain open until a suitable candidate is found. Thank you to all applicants, but only those who will be interviewed will be contacted. The successful candidate will be required to provide a Criminal Record Check and Child Intervention Check satisfactory to PLRD prior to commencement. Please quote competition number on application.

Provide essential administrative support to the principal, staff, and students of Colony Schools. Key tasks include maintaining student records, tracking attendance, and managing financial documents like invoices and purchase orders.

Candidates should be proficient in Microsoft Office and comfortable with web-based applications. Experience with PASI, Edsembli, or Edsby is preferred, and a satisfactory Criminal Record Check and Child Intervention Check are required.

• Microsoft ExcelPreferred
• Microsoft WordPreferred

Identified from the job description. Confirm important requirements above.

• Student Records Management
• Attendance Tracking
• Newsletter Preparation
• Meeting Coordination
• Invoice Processing
• Purchase Orders
• Microsoft Word
• Microsoft Excel
• Edsembli
• Edsby
• PASI Procedures
• Administrative Support
• Professional Communication
• Database Management
• Web-based Applications
• Team Collaboration

• Administrative
• Education
• Government & Public Sector

Minimum experience

0+ years

Apply by

Sep 18, 2026

Posting language

English

Working hours

40 hours per week

Seniority

Entry level