Staff Scheduling Clerk, Part Time, Staff Scheduling

Job summary

Provides staff scheduling support across Providence Care locations, monitors vacancies, and prepares schedules to ensure staffing coverage. Works with managers, staffing leads, and employees to follow established practices and collective agreements, escalating concerns when needed.

Job details

Job Code: 27442 Status: Part Time Location: Providence Care Hospital Union: OPSEU 4104 Service Clerical Wage: $31.48 - $34.44 Posting Period: October 2, 2026 - October 11, 2026 Reporting to the Manager, Staff Scheduling, the Staff Scheduling Clerk provides staff scheduling support at all Providence Care locations. The Staff Scheduling Clerk works collaboratively with Program Managers, Staffing Leads, Staff and the Manager, Staff Scheduling & Recruitment. The Staff Scheduling clerk will ensure adherence to established staff scheduling practices and processes, escalating concerns as needed. Skills And Qualifications Post-secondary diploma in Business Administration, Medical or Office Administration Minimum of 1 year of recent clerical experience Minimum six months’ experience in staffing and/or scheduling in a dynamic environment of persons or events Equivalent education and experience may be considered Staff scheduling within a unionized health care environment, preferred Position Responsibilities Monitors vacancies to ensure staff complement baselines have been met. Liaises with manager for areas of concern Provides automated shift calling out support and shares process/practice information with new and existing employees within the department Completes work in accordance with Collective Agreements, established processes and practices Identifies concerns or issues to Program Managers/Designate and/or Staff Scheduling Leads as required Prepares schedules for posting by allocating staff coverage for known vacancies such as: vacation, education leave, extended sick leave, retirements etc. according to established procedures and within parameters of applicable Collective Agreements Prepares schedules in accordance with Collective Agreements, and established processes and practices Provides schedules to Staff Scheduling Leads for internal staff scheduling review in accordance with established deadlines Why Work At Providence Care Hospital Specialized sub-acute Care in rehabilitation, mental health services, complex medical management and palliative care A hospital striving for excellence in care, education and research Committed to people centred approach to care delivery Competitive salaries with percentage in lieu of benefits & vacation Healthcare of Ontario Pension Plan (HOOPP) State of the Art Building with on-site parking On-site café and cafeteria with a variety of food options Corporate and unit/service specific orientation for new hires Focus on Healthy Workplace & Culture of Quality Employee & Family Assistance Program Education, mentorship and bursary opportunities Fully affiliated with Queen’s University and St. Lawrence College and other academic institutions Located on the shores of Lake Ontario surrounded by park land and walking trails Disclosure: We do not use artificial intelligence to screen, assess, or make selection decisions in our recruitment process. Unless specifically stated, all job postings are for existing positions at Providence Care.

What you’ll do

Provides staff scheduling support across Providence Care locations, monitors vacancies, and prepares schedules to ensure staffing coverage. Works with managers, staffing leads, and employees to follow established practices and collective agreements, escalating concerns when needed.

Requirements

Requires a post-secondary diploma in Business Administration, Medical Administration, or Office Administration, plus at least one year of recent clerical experience. Requires at least six months of staffing or scheduling experience in a dynamic environment; experience in unionized healthcare scheduling is preferred, and equivalent education and experience may be considered.

Benefits

• Percentage In Lieu Of Benefits And Vacation
• Healthcare Of Ontario Pension Plan
• On-Site Parking
• On-Site Café And Cafeteria
• Employee And Family Assistance Program
• Education, Mentorship, And Bursary Opportunities

Listed skills

• Recruitment · Preferred
• Organization · Preferred
• Mentorship · Preferred
• staff · Preferred
• Health · Preferred
• Palliative · Preferred
• management · Preferred
• Process · Preferred
• Reporting · Preferred
• Office Administration · Preferred
• Time · Preferred
• scheduling · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Staff Scheduling
• Clerical Administration
• Shift Calling
• Vacancy Monitoring
• Staff Coverage Allocation
• Schedule Preparation
• Collective Agreement Compliance
• Stakeholder Liaison
• Issue Escalation
• Process Communication
• Scheduling Practices

Job areas

• Administrative
• Human Resources
• Healthcare

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