Business Operations Assistant

Job summary

The Business Operations Assistant will support the team by coordinating employee events, managing office supplies, and handling shipping and logistics. They will also assist with facilities maintenance, visitor reception, and general administrative tasks to ensure smooth daily operations.

Job details

The Position We are seeking an energetic & enthusiastic Business Operations Assistant to join our innovative team. This hands-on role will support the Business Operations team with coordinating employee events & activities, while also handling a broad range of office supply & support tasks. This is a part-time role with a regular schedule of twenty (20) hours per week as per the following schedule: * Mon-Thurs: 10:00am-2:00pm * Fridays 1:00pm-5:00pm* * Some flexibility may be possible with the core Mon-Thurs schedule, but the Friday hours are a requirement for specific recurring events/activities. The Company Rapid Novor seeks to elevate human health by decoding immunity. The proprietary technology we’ve developed for sequencing and characterizing proteins using mass spectrometry has already made an extraordinary impact on antibody discovery and development. With a team of 50+ and more than 11,000 successful projects under our belt, Rapid Novor has a strong reputation for service excellence. Our clients routinely use our services in therapeutic discovery, IVD development, basic research, controls and assay development. Our scope of services includes a full suite of R&D programs including antibody discovery, epitope mapping, kinetic analysis, and glycan profiling. Responsibilities The following list represents a sampling of the range/diversity of tasks that this person will be asked to support, though every day will have a different set of priorities: People / Culture * Assist with employee onboarding as needed. * Maintain swag inventory tracking sheets. * Assist with the planning and organizing of biweekly company socials, regularly scheduled events, as well as the year-end party. * Organize and manage employee appreciation initiatives. Office / Kitchen Organization * Manage the inventory of office supplies and the maintenance of office equipment; maintain office and kitchen areas for cleanliness and safety. * Plan and organize company lunches, order snacks & beverages from various vendors as needed. Shipping / Logistics * Assist with inbound & outbound shipping processes via FedEx. * Liaise with shipping companies and customs brokerage teams as needed to get packages to our lab. * Assist with checking in lab samples upon arrival, labeling and documenting as required. Facilities * Assist with general assembly of equipment and handyperson duties. * Liaise with contractors, service technicians and trades as needed. General Office Administration * Assist with daily operational needs of the company. * Act as one of the first points of contact for onsite visitors. * Ensure storage areas are kept well-organized and safe. * Help with the preparation of materials for all-hands meetings. * Filing and safe-keeping of documents / receipts for monthly bookkeeping. Requirements * 1+ year working experience in an operations or administrative role is preferred, but not required. * Highly organized, excellent attention to detail and ability to follow-through on multiple responsibilities * Proven ability to handle multiple projects simultaneously, adapt and be flexible with changing deadlines and priorities * Excellent verbal & written communication skills * Proven ability to work independently and in a team environment * Strong computer skills with standard business applications, such as Word, Excel, PowerPoint, Slack, Trello, and Google G-Suite. * General facilities knowledge and/or experience is an asset * A valid driver’s license and access to vehicle is an asset * Excited about entrepreneurial, dynamic environment where no two days are the same Do you possess some or all of these qualities? If so, we want to hear from you! Apply directly at: www.rapidnovor/about/careers/ Compensation Range: $21-22/hr CAD Number of Positions Available: 1 We thank everyone for their interest, however, only candidates selected for an interview will be contacted. Rapid Novor does not currently use AI to screen candidates. All completed applications are reviewed by a member of the hiring team to render a decision on how to proceed with the selection process. Applications are reviewed as they are received. Applications received late in the process may not be reviewed if the process has already advanced with earlier applicants. Rapid Novor Inc. is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, religious creed, gender, sexual orientation, gender identity/expression, transgender, family/marital status, national origin, ancestry, citizenship status, age, disability, or any other characteristic protected by applicable federal, provincial, or local law. Rapid Novor strives to create an accessible and inclusive application and selection process and is committed to working with and providing reasonable accommodation to job applicants who may need it. If you require accommodation at any time during the recruitment process, please email novor-career@rapidnovor.com

What you’ll do

The Business Operations Assistant will support the team by coordinating employee events, managing office supplies, and handling shipping and logistics. They will also assist with facilities maintenance, visitor reception, and general administrative tasks to ensure smooth daily operations.

Requirements

Candidates should have at least one year of experience in an administrative or operations role, though it is not strictly required. Strong organizational skills, proficiency with standard business software, and the ability to work independently are essential for this position.

Listed skills

• Organization · Preferred
• Administrative Support · Preferred
• Attention to detail · Preferred
• Microsoft Excel · Preferred
• Microsoft Word · Preferred
• Communication Skills · Preferred
• Inventory management · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Administrative support
• Office management
• Inventory management
• Event planning
• Shipping and logistics
• Communication skills
• Attention to detail
• Organization
• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Slack
• Trello
• Google G-Suite
• Facilities maintenance
• Office Supply Management
• Office Equipment
• Protein Characterization
• Office Administration
• Energetic
• Business Operations
• Assay Development
• Legal Discovery
• Follow Through
• Slack (Software)
• Valid Driver's License
• Planning
• Bookkeeping
• Basic Research
• Cleanliness
• Communication
• Computer Literacy
• Customs Broking
• Packaging And Labeling
• Innovation
• Mass Spectrometry
• Employee Onboarding
• Operations
• Coordinating
• Filing
• Enthusiasm
• Google Workspace
• Detail Oriented

Job areas

• Administrative
• Logistics
• Science & Research
• Customer Service & Support
• Business Operations Assistant
• Scheduler / Operations Coordinator
• Stock Clerks
• Production, Planning, and Expediting Clerks