Admin II - Specialist Services

Job summary

The Admin II is responsible for scheduling patient appointments for specialist services and acting as a liaison between patients and providers. They also perform general administrative duties, manage specialist vehicle maintenance, and maintain accurate records in compliance with privacy policies.

Job details

Salary Range: $31.086 to $41.754 per hour Position Type: Casual Posting Type: This job posting is for an existing vacancy Closing Date: Open Until Filled Job Summary: The Admin II – Specialist Services is responsible for the scheduling of patient appointments for all specialist services (including pediatrics, psychiatry, and internal medicine), acting as a liaison between patients and specialist providers, and assisting with various office duties. The Admin II – Specialist Services is directly accountable to the Manager – Specialist Services. Qualifications: * Minimum Grade 12 and/or a combination of experience and education as deemed acceptable to SLFNHA. * Certificate/Diploma in Office Administration course is an asset * Minimum one (1) year administrative or clerical experience * Proficient in the use of email, internet and Microsoft Word, PowerPoint and Excel Experience working with electronic medical records * Ability to communicate effectively orally and in writing * Ability to work independently or as part of a team * Excellent organizational skills * Excellent time management skills * Knowledge of the remote/isolated communities and the health priorities of the First Nations communities in the Sioux Lookout Health Authority catchment area. * Ability to set priorities and meet tight deadline * Ability to maintain confidentiality and follow applicable privacy policies and legislation, e.g. PHIPA * Ability to communicate in a First Nations dialect from the Sioux Lookout region is an asset * The ability to perform the requirements of the position on a regular basis Roles and Responsibilities: 1. Booking, coordinating and scheduling patient appointments, including telemedicine, with the ability to prioritize appointments according to patient needs and specialist clinic schedules 2. Participate and contribute to the specialist orientation. 3. In collaboration with the Real Property department, oversee specialist vehicles; maintenance, cleaning, key availability, gas. Obtain and keep file of current licenses from all vehicle users. 4. Update and distribute current monthly specialist list. 5. Facilitate the acquisition and purchase of all necessary equipment/supplies 6. Data entry to create spreadsheets for tracking and sharing information/statistics. 7. Contributes content for the monthly physician’s newsletter. 8. Submit content for the annual reports for both SLFNHA and SLRPSI. 9. Perform routine administrative tasks such as copying, faxing, filing, general typing 10. Maintain privacy and confidentiality in the handling of sensitive/confidential material strictly in confidence in accordance with SLFNHA privacy policy guidelines 11. Responsible for the scheduling of meetings and completing meeting minutes. 12. Participate as part of the multidisciplinary team. 13. Provide support to the Manager and Specialist Services team 14. Provide coverage for other administrative staff within Physician Services 15. All other duties as required

What you’ll do

The Admin II is responsible for scheduling patient appointments for specialist services and acting as a liaison between patients and providers. They also perform general administrative duties, manage specialist vehicle maintenance, and maintain accurate records in compliance with privacy policies.

Requirements

Candidates must have a minimum of Grade 12 education and at least one year of administrative or clerical experience. Proficiency in Microsoft Office suite and experience with electronic medical records are required.

Listed skills

• Time management · Preferred
• Microsoft Excel · Preferred
• Communication · Preferred
• Data entry · Preferred
• Microsoft Word · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Scheduling
• Patient coordination
• Administrative support
• Data entry
• Microsoft Word
• Microsoft PowerPoint
• Microsoft Excel
• Electronic medical records
• Time management
• Organizational skills
• Communication
• Privacy compliance
• Record keeping
• Meeting minutes
• Telemedicine coordination
• Office Administration
• Organizational Skills
• Newsletters
• Administrative Functions
• Psychiatry
• Spreadsheets
• Pediatrics
• Clerical Works
• Confidentiality
• Data Entry
• Electronic Medical Record
• Internal Medicine
• Taking Meeting Minutes
• Real Property
• Statistics
• Time Management
• Telehealth
• Typing
• Writing
• Coordinating
• Filing
• Prioritization

Job areas

• Administrative
• Healthcare
• Social Services
• Administrative Specialist
• Medical Records Clerk
• Medical Records and Health Information Technicians
• Medical Records Specialists

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