Administrative Assistant

Job summary

Provide front-desk and administrative support by managing phone lines, responding to inquiries, greeting visitors, filing, and assisting with routine workflows. Support membership acquisition and engagement, coordinate training registrations and facility setup, and provide administrative coverage as needed.

Job details

Administrative Assistant – Part-Time A great opportunity, located in Bayers Lake! Are you searching for a part-time position, where you can enjoy colleagues in the office and have your day done by 12 noon? This could be for you! Reporting To: Controller | Hours: Part-time schedule Monday – Friday (8 AM – 12 noon) The Role This position provides frontline administrative support to Atlantic Home Warranty, serving as the secondary point of contact for visitors and inquiries while actively supporting membership and training initiatives. As the needs of Atlantic Home Warranty dictate, this role will evolve over time to encompass growing membership acquisition, engagement, and operational priorities. Core Responsibilities Front Desk & Daily Support: Manage phone lines, respond to general inquiries, and greet walk-in visitors; assist with filing, and routine workflow. Membership Services: Assist with membership acquisition efforts, conduct renewal follow-ups, and support member upgrades and engagement. Training & Event Support: Organize participants, track registrations, and handle facility setup and equipment preparation for training sessions as needed. Administrative Backup: Provide essential coverage for internal team members during absences and perform other duties as required to meet evolving organizational needs. Requirements Experience: 3+ years in office administration or customer service (construction/housing industry experience preferred). Technical Skills: Proficiency in MS Office and database/CRM entry. Education: High school diploma (Admin certificate or Degree preferred). Abilities: A flexible, collaborative "team-first" attitude with strong communication, organizational skills, and the ability to adapt as priorities evolve. Language: English fluency; French bilingualism is a plus. Application Instructions: For additional details, please contact Cynthia McCutcheon at Summit Search Group directly: cynthia@summitsearchgroup.com or call 902 405 3607 Please note that only those candidates who fulfill the requirements will receive a response. Summit Search Group is a fair and equitable search firm. We welcome and encourage applications from all candidates regardless of ethnicity, race, religious beliefs, disability, age, gender identity, or sexual orientation. Accommodations are available on request for candidates taking part in all aspects of the recruitment and selection process.

What you’ll do

Provide front-desk and administrative support by managing phone lines, responding to inquiries, greeting visitors, filing, and assisting with routine workflows. Support membership acquisition and engagement, coordinate training registrations and facility setup, and provide administrative coverage as needed.

Requirements

Requires at least three years of office administration or customer service experience, with construction or housing industry experience preferred. Candidates should be proficient in Microsoft Office and database or CRM entry, have a high school diploma (an administrative certificate or degree is preferred), and demonstrate strong communication, organizational, teamwork, and adaptability skills; English fluency is required.

Listed skills

• Office Administration · Preferred
• Customer service · Preferred
• Filing · Preferred
• Microsoft Office · Preferred
• Communication · Preferred
• Organization · Preferred
• adaptability · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Office Administration
• Customer Service
• Front Desk Support
• Phone Management
• Membership Acquisition
• Renewal Follow-Up
• Member Engagement
• Training Coordination
• Event Support
• Filing
• Microsoft Office
• Database Entry
• CRM Entry
• Communication
• Organization
• Adaptability

Job areas

• Administrative
• Customer Service & Support
• Sales
• Education