(2) Associate Vice-President, Conference

Job summary

The Associate Vice-President will assist in the logistical planning and execution of conference events, including venue coordination and speaker management. They are responsible for leading conference day operations and delegating tasks to the team to ensure successful event delivery.

Job details

Contribute to logistical planning and execution for the conference + key touchpoints, including venue coordination, speaker travel, and on-site event management. \n Responsibilities & Expectations Support the Co-Vice-Presidents, Conference, in organizing and executing all pre-conference events Maintain a positive relationship with venue representatives that can be carried forward to consecutive years of the UBC Imprint Conference Help facilitate transportation for speakers to and from the conference, including flight and hotel reservations Create detailed footstepping documents and delegate responsibilities to the team for pre-conference events and conference day Support tabling, food, scheduling, outreach, and attendee management across conference touchpoints Lead conference day planning and operations Attend mandatory scheduled meetings Qualifications Strong willingness to learn, professionalism and interpersonal communication skills Passion for organization and remains calm under pressure Ability to work both independently and in a team environment Previous experience working in a team is an asset Learning Outcomes Ability to plan large-scale professional events Organizational skills and ability to delegate work Analytical and problem-solving skills Professional communications and negotiation skills Strong leadership and team management capabilities Time Commitment 5 to 7 hours per week with additional time around events Must not be on exchange/away for co-op during the 2026/2027 academic year \n Submit the following information no later than September 20th, 2026, at 11:59 PM (PST): A one-page resume outlining your most relevant experiences A one-page cover letter Any supplemental materials you would like the Hiring Committee to review along with your application Please contact [email protected] if you have any questions or concerns.

What you’ll do

The Associate Vice-President will assist in the logistical planning and execution of conference events, including venue coordination and speaker management. They are responsible for leading conference day operations and delegating tasks to the team to ensure successful event delivery.

Requirements

Candidates should possess strong organizational skills, professionalism, and the ability to work effectively in a team environment. A willingness to learn and the ability to remain calm under pressure are essential for this role.

Listed skills

• Time management · Preferred
• Problem solving · Preferred
• Organization · Preferred
• Negotiation · Preferred
• Team Leadership · Preferred
• Project management · Preferred
• interpersonal communication · Preferred
• Transportation Coordination · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Logistical planning
• Event management
• Venue coordination
• Speaker management
• Transportation coordination
• Project management
• Team leadership
• Interpersonal communication
• Professionalism
• Organization
• Problem-solving
• Negotiation
• Time management
• Delegation
• Composure
• Organizational Skills
• Willingness To Learn
• Planning
• Management
• Communication
• Event Management
• Leadership
• Interpersonal Communications
• Problem Solving
• Operations
• Team Management
• Scheduling
• Coordinating
• Reservations
• Calmness Under Pressure
• Delegation Skills

Job areas

• Management & Leadership
• Administrative
• Creative & Media
• Logistics
• Conference Associate
• Event Promotions Marketing Associate
• Business Services Agents Not Elsewhere Classified
• Advertising Sales Agents