Administrative Assistant

Job summary

Provide reliable administrative support for daily operations, including answering phones, welcoming visitors, and managing office supplies. Assist with HR tasks, maintain employee and safety records, and contribute to marketing and social media activities.

Job details

We’re Hiring! Join Topa Contracting as an Administrative Assistant in our Esterhazy office. You’ll be a valued part of the team, helping keep our people connected, our records organized, and our day-to-day operations running smoothly. What you’ll do Provide reliable administrative support that helps day-to-day operations run smoothly. Answer phones, welcome walk-in visitors, order office supplies, and assist with general administrative duties. Support hiring and onboarding, maintain employee records and databases, and assist with day-to-day HR tasks. Keep safety training information, documentation, and records organized and up to date. Contribute to marketing activities, including social media updates and listing coordination. What we’re looking for Strong organizational and multitasking skills. Excellent verbal and written communication skills. Proficiency with Microsoft Office, including Word, Excel, Outlook, and SharePoint. The ability to work effectively both independently and as part of a team. Previous administrative experience: experience with HR, safety, or social media is considered an asset. Schedule: Monday to Thursday, 9:00 a.m. to 3:00 p.m. We would like to thank everyone for their application, only those being considered for an interview will be contacted. Topa Contracting is a company driven by the success of our employees, our clients, and the overall success of our community. Topa has created employment with a mindset around diversified and inclusive workforce. Topa offers competitive wages, benefits, boot allowance and employee engagement prizes. You can apply to HR@topacontracting.ca or visit our website at www.topacontracting.ca For internal Topa applicants please provide your Supervisor with an application for this position.

What you’ll do

Provide reliable administrative support for daily operations, including answering phones, welcoming visitors, and managing office supplies. Assist with HR tasks, maintain employee and safety records, and contribute to marketing and social media activities.

Requirements

Requires strong organizational, multitasking, and communication skills with proficiency in Microsoft Office. Previous administrative experience is required, with experience in HR, safety, or social media considered an asset.

Benefits

• Competitive wages • Benefits • Boot allowance • Employee engagement prizes

Listed skills

• written communication · Preferred
• Administrative Support · Preferred
• Microsoft Excel · Preferred
• SharePoint · Preferred
• Multitasking · Preferred
• Microsoft Office · Preferred
• Microsoft Word · Preferred
• Microsoft Outlook · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Administrative support
• Organizational skills
• Multitasking
• Verbal communication
• Written communication
• Microsoft Office
• Word
• Excel
• Outlook
• SharePoint
• HR support
• Safety documentation
• Social media management
• Hiring and onboarding

Job areas

• Administrative
• Human Resources
• Marketing
• Construction
• Security & Safety