Receptionist - Part Time

Job summary

Welcome visitors, customers, and drivers; manage sign-ins, calls, messages, mail, and deliveries; and keep reception and meeting areas ready. Perform data entry and records tasks, support HR and administration with meetings, supplies, and documents, and follow visitor safety procedures.

Job details

Location: Woodbridge Ontario Type: Part-time, permanent Hours: Monday to Friday, 8:00 a.m. – 12:00 p.m. (20 hours per week) Reports to: RHR Pay: $23.00– $25 per hour based on experience About The Role Trulite is looking for a customer focused and friendly, organized Receptionist to be the first point of contact for our customers, visitors and employees each morning. You'll keep the front office running smoothly and support the administrative team. What You'll Do Greet visitors, customers and drivers; manage sign-in and notify staff of arrivals. Answer and direct incoming calls; take accurate messages and respond to general inquiries. Receive, sort and distribute mail, couriers and deliveries. Keep the reception area and boardroom tidy and ready for meetings. Enter data, scan, file and maintain records. Support HR and administration with tasks such as booking meetings, ordering office supplies and preparing documents. Follow visitor safety procedures, including sign-in, PPE and emergency protocols. What You Bring High school diploma or equivalent; office administration training is an asset. 2+ year of reception, customer service or administrative experience. Clear, professional phone manners and strong communication skills. Comfortable with Microsoft Office (Outlook, Word, Excel). Organized and reliable, with good attention to detail. Able to handle confidential information with discretion. French is an asset.

What you’ll do

Welcome visitors, customers, and drivers; manage sign-ins, calls, messages, mail, and deliveries; and keep reception and meeting areas ready. Perform data entry and records tasks, support HR and administration with meetings, supplies, and documents, and follow visitor safety procedures.

Requirements

Requires a high school diploma or equivalent and at least two years of reception, customer service, or administrative experience; office administration training is an asset. Candidates should have professional phone manners, strong communication and organizational skills, Microsoft Office proficiency, attention to detail, discretion with confidential information, and French is an asset.

Listed skills

• French · Preferred
• Customer service · Preferred
• Organization · Preferred
• Attention to detail · Preferred
• Microsoft Excel · Preferred
• Communication · Preferred
• Data entry · Preferred
• Microsoft Word · Preferred
• Microsoft Outlook · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Reception
• Customer Service
• Professional Phone Etiquette
• Communication
• Microsoft Outlook
• Microsoft Word
• Microsoft Excel
• Organization
• Attention To Detail
• Confidentiality
• Data Entry
• Recordkeeping
• Mail And Courier Handling
• Meeting Coordination
• Visitor Safety Procedures
• French

Job areas

• Administrative
• Customer Service & Support
• Human Resources