People Operations Associate (Internship)

Job summary

Support recruitment, onboarding and offboarding, employee records, engagement initiatives, training, performance evaluations, and compliance documentation. Prepare business documents and reports, improve HR processes, and provide administrative support to management and other departments.

Job details

People Operations Associate Company: United Petroleum Transport Ltd. Engagement Type: Part-Time | Independent Contractor Contract Duration: 6 Months (Possibility of Extension) Compensation: $16.00–$19.00 per hour Schedule: Approximately 20 hours per week Work Arrangement: Hybrid (In-Office & Work From Home) About the Opportunity United Petroleum Transport Ltd. (UPT) is seeking a motivated, organized, and detail-oriented People Operations Associate to support our Human Resources and Business Operations functions on a part-time contract basis. This opportunity is designed for a student currently enrolled in a recognized Canadian post-secondary institution who is looking to gain hands-on experience in human resources, recruitment, employee engagement, and business administration. The successful candidate will collaborate closely with management, supporting day-to-day People Operations activities and contributing to initiatives that improve employee experience, organizational efficiency, and internal processes. Key Responsibilities Assist with recruitment activities, including job postings, candidate screening, interview coordination, and onboarding. Maintain and organize employee records, personnel files, and HR documentation. Support employee onboarding, offboarding, and orientation processes. Assist with internal communications, employee engagement initiatives, and workplace activities. Help coordinate employee training, performance evaluations, and compliance documentation. Support the development and improvement of HR policies, procedures, and administrative processes. Prepare reports, spreadsheets, presentations, and other business documentation. Collaborate with different departments to support operational and organizational initiatives. Provide general administrative and People Operations support to management as required. Qualifications & Requirements Must be currently enrolled in a recognized Canadian post-secondary institution, pursuing a diploma or degree. Preference for students studying Human Resources, Business Administration, Management, Psychology, or a related field. Excellent written and verbal communication skills in English. Spanish language proficiency is a strong asset, particularly for collaboration with our Spanish-speaking team members. Strong organizational skills, attention to detail, and ability to manage multiple priorities. Proficiency in Microsoft Office applications, particularly Excel, Word, and Outlook. Ability to handle confidential and sensitive information with professionalism and discretion. Strong interpersonal skills, initiative, adaptability, and willingness to learn. Previous HR, recruitment, or administrative experience is an asset but not required. Contract Terms & Compensation Engagement: Part-time independent contractor arrangement. Duration: Fixed-term contract of six months, with the possibility of extension based on performance and business needs. Compensation: $16.00–$18.00 per hour, depending on qualifications and experience. Expected Workload: Approximately 20 hours per week. Hours may increase or decrease depending on operational requirements. Work Arrangement: Hybrid, combining in-office and work-from-home days. The specific distribution of in-person and remote workdays will be discussed during the recruitment process. Scheduling: Flexibility may be available to accommodate academic commitments. What We Offer Practical, hands-on experience in Human Resources and People Operations. Exposure to recruitment, employee relations, compliance, and organizational development. Opportunities to work directly with management and contribute to meaningful projects. A collaborative and supportive environment that encourages learning, initiative, and professional growth. A hybrid work arrangement with flexibility for academic commitments. Potential contract extension based on performance and organizational requirements. How to Apply Interested candidates must submit both a resume and a cover letter as part of their application. Cover Letter Requirements Your cover letter must address the five questions below, with a maximum of 300 words total (approximately 40–60 words per question). Please keep your answers concise, direct, and specific. We value genuine, thoughtful responses over lengthy or overly formal statements. Use of Artificial Intelligence (AI) The use of AI-generated content in cover letters is strongly discouraged. While we are a highly AI-driven organization and actively embrace technology in our daily operations, we want to hear directly from you, not an AI tool. Our experience working extensively with AI allows us to recognize common patterns associated with AI-generated writing. Applications containing suspected AI-generated content may be flagged for further review. We value authenticity, individuality, and genuine self-reflection far more than perfectly polished answers. Be yourself, keep it simple, and tell us what you actually think. Cover Letter Questions Skills & Contributions: What skills, experiences, or personal qualities would make you a valuable addition to our Business Operations team, and how would you use them to support our employees and organization? Interest in the Position: What initially caught your attention about this position, and why are you interested in joining our team? Self-Awareness & Growth: What is one quality you admire most about yourself, and what is one area where you believe you could improve? How do you think others would describe you? Leadership & Team Building: If you were responsible for building and hiring your own team, what values and personal qualities would you prioritize in potential candidates, and why? Personal & Professional Motivation: What motivates you, both personally and professionally, and how does that motivation influence the way you work? Important: Applications that do not include both a resume and a cover letter addressing all five questions, or that exceed the 300-word limit, may not be considered. We look forward to learning more about you and what you could bring to our team! United Petroleum Transport Ltd. is committed to fostering an inclusive, respectful, and collaborative working environment.

What you’ll do

Support recruitment, onboarding and offboarding, employee records, engagement initiatives, training, performance evaluations, and compliance documentation. Prepare business documents and reports, improve HR processes, and provide administrative support to management and other departments.

Requirements

Applicants must be enrolled in a recognized Canadian post-secondary diploma or degree program; studies in human resources, business, management, psychology, or a related field are preferred. Strong English communication, organization, attention to detail, Microsoft Office proficiency, discretion, and interpersonal skills are required; Spanish proficiency and prior HR or administrative experience are assets.

Benefits

• Hands-On Human Resources Experience • Exposure To Recruitment, Employee Relations, Compliance, And Organizational Development • Direct Collaboration With Management • Professional Growth Opportunities • Hybrid Work Arrangement • Flexible Scheduling For Academic Commitments • Potential Contract Extension

Listed skills

• Onboarding · Preferred
• Compliance Documentation · Preferred
• Microsoft Excel · Preferred
• Microsoft Word · Preferred
• Microsoft Outlook · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Recruitment Coordination
• Candidate Screening
• Interview Coordination
• Onboarding
• Employee Records Management
• Human Resources Documentation
• Employee Engagement
• Internal Communications
• Training Coordination
• Performance Evaluation Support
• Compliance Documentation
• Policy And Procedure Development
• Microsoft Excel
• Microsoft Word
• Microsoft Outlook
• Confidentiality

Job areas

• Human Resources
• Administrative
• Management & Leadership
• Transportation
• Logistics