Executive Assistant for an Energy & Professional Services Company in the US (Home Based Part Time)

Executive Support Manage complex calendars and schedules across multiple time zones Monitor, prioritize, and manage the executive's inbox, ensuring timely follow-ups Prepare meeting agendas, pre-read materials, and executive documentation Attend meetings, record action items, and monitor deliverables through completion Coordinate with internal teams, external partners, and stakeholders Assist in preparing board papers, presentations, reports, and executive communications Manage confidential documents, contracts, NDAs, and version-controlled files Draft, proofread, and format professional correspondence Project & Operations Support Coordinate project timelines, milestones, and vendor communications Assist with supplier, contractor, and service provider coordination Support property-related administrative activities, scheduling, and operational tasks Manage calendars and logistics related to operational projects Financial Administration Provide transactional data entry support in QuickBooks Assist with light financial administration and record management Maintain organized financial and operational documentation

Provide high-level executive support including complex calendar and inbox management across multiple time zones. Handle project operations, financial data entry in QuickBooks, and the preparation of board-level documentation.

The candidate must be able to manage confidential documents and coordinate with internal and external stakeholders. Proficiency in financial administration and professional correspondence is required.

• Project managementPreferred

Identified from the job description. Confirm important requirements above.

• Calendar Management
• Inbox Management
• Executive Support
• Project Coordination
• Financial Administration
• QuickBooks
• Document Management
• Professional Correspondence
• Stakeholder Coordination
• Meeting Coordination

• Administrative
• Management & Leadership
• Energy
• Finance & Accounting
• Consulting

Minimum experience

2+ years

Posting language

English

Working hours

40 hours per week