Part-Time Legal Assistant (experience in civil litigation, consumer protection, lemon law or statutory claims is required)

Job summary

Independently manage an assigned caseload, track statutory and case deadlines, maintain organized electronic files, and prepare and manage legal documents and correspondence. Communicate with clients about case status and required information, keep the attorney informed of developments and risks, and escalate substantive or urgent matters.

Job details

Part-Time Legal Assistant (experience in civil litigation, consumer protection, lemon law or statutory claims is required) Application Deadline: 31 October 2026 Department: Operations Employment Type: Part Time Location: Toronto Compensation: $5.00 - $6.00 / hour Description Independently manage and monitor an assigned caseload with minimal day-to-day supervision. Track case progress, upcoming deadlines, required actions, and outstanding documentation. Maintain accurate, organized, and up-to-date electronic case files. Prioritize tasks based on urgency, statutory requirements, and case-specific deadlines. Identify delays, missing information, and potential issues that may affect case progress. Monitor and calendar statutory deadlines, filing dates, response deadlines, and other critical case milestones. Assist with civil litigation procedures and ensure required documents and follow-up actions are completed on time. Prepare, organize, review, and maintain legal documents and case-related correspondence. Follow established procedures for tracking deadlines and escalating urgent matters. Proactively flag potential deadline risks, procedural concerns, and issues requiring attorney attention. Communicate professionally with clients regarding case status, required documentation, and next steps. Follow up on outstanding information, documents, and client requirements. Maintain clear and timely communication while ensuring client records accurately reflect relevant interactions. Recognize sensitive or substantive legal questions and refer them to the attorney when appropriate. Prepare, organize, and maintain pleadings, correspondence, evidence, supporting documents, and other case materials as assigned. Ensure documents are properly labeled, filed, and accessible within the firm's case management system. Maintain accurate case notes, task records, and deadline calendars. Protect confidential client information and handle sensitive legal documents appropriately. Keep the attorney informed of significant case developments, upcoming deadlines, and issues requiring a decision. Provide concise updates on caseload status, pending tasks, and potential risks. Exercise independent judgment in managing routine administrative and procedural matters within established guidelines. Escalate substantive legal questions, strategic decisions, unusual circumstances, and urgent issues promptly. Hard Requirements: At least 4 years of relevant experience as a Legal Assistant, Paralegal, or in a comparable legal support role. Experience in civil litigation, consumer protection, lemon law, statutory claims, or another deadline-driven legal practice area. Demonstrated ability to independently manage a substantial caseload with minimal supervision. Strong understanding of statutory deadlines, legal calendaring, and civil litigation procedures. Excellent client communication, follow-up, and document management skills. Proficiency with legal case management software; experience with Clio Manage is strongly preferred. Exceptional attention to detail, organization, time management, and prioritization. Ability to identify potential issues, anticipate upcoming requirements, and communicate concerns proactively. Strong written and verbal communication skills. Ability to handle confidential information with professionalism and discretion. Schedule: HOURS/WEEK: 20 hours per week Monday to Friday 9AM - 1PM Eastern Standard Time Zone Offer and Benefits: OFFER: Weeks 1–6: $5 USD/hour Weeks 7-12: $6 USD/hour Weeks 13 onwards: $7 USD/hour

What you’ll do

Independently manage an assigned caseload, track statutory and case deadlines, maintain organized electronic files, and prepare and manage legal documents and correspondence. Communicate with clients about case status and required information, keep the attorney informed of developments and risks, and escalate substantive or urgent matters.

Requirements

Requires at least four years of experience in a legal assistant, paralegal, or comparable legal support role, including civil litigation, consumer protection, lemon law, statutory claims, or another deadline-driven practice area. Candidates must be able to manage a substantial caseload independently and demonstrate strong knowledge of legal deadlines and procedures, client communication, document management, and case management software; Clio Manage is preferred.

Listed skills

• Time management · Preferred
• written communication · Preferred
• Attention to detail · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Caseload Management
• Civil Litigation Procedures
• Consumer Protection
• Legal Calendaring
• Statutory Deadline Tracking
• Legal Document Preparation
• Case File Management
• Client Communication
• Document Management
• Deadline Prioritization
• Issue Identification
• Confidentiality
• Clio Manage
• Written Communication
• Time Management
• Attention To Detail
• Calendar Management
• Legal Support
• Strategic Decision Making
• Professionalism
• Ability To Meet Deadlines
• Legal Pleadings
• Law Practice Management Software
• Medical Records
• Civil Law
• Communication
• Operations
• Verbal Communication Skills
• Filing
• Case Management Systems
• Prioritization
• Detail Oriented

Job areas

• Legal
• Administrative
• Customer Service & Support
• Litigation Legal Assistant
• Paralegal / Legal Assistant
• Legal and Related Associate Professionals
• Paralegals and Legal Assistants