Office Assistant & Bookkeeper

Job Title: Office Assistant & Bookkeeper (All-Rounder) Company: Advanced Autonomics LLC Location: Kingston, Ontario (Norris Court area) Employment Type: Part-Time (approx. 15–20 hours/week, flexible daytime schedule) About Us Advanced Autonomics LLC specializes in cutting-edge industrial automation, robotics, and advanced technology solutions. We are looking for an energetic, dependable, and organized Office Assistant / All-Rounder to support day-to-day operations and core financial recordkeeping at our Kingston office. Role Overview In this role, you will be the administrative backbone of our local facility. You will handle a dynamic mix of general office management, light bookkeeping, clerical coordination, and day-to-day operational support to keep our engineering and management teams running smoothly. Key Responsibilities Bookkeeping & Accounting Support: Enter and track accounts payable (AP) and accounts receivable (AR). Reconcile receipts, credit card statements, and vendor invoices using accounting software (QuickBooks). Assist with monthly expense categorization and prepare documentation for external accountants. Office Administration & Facility Support: Manage incoming/outgoing mail, courier packages, and deliveries at our Norris Court facility. Monitor and restock office, kitchen, and administrative supplies. Maintain digital filing systems, documentation, and operational records. Coordination & General Support: Answer phone inquiries and direct messages to appropriate team members. Assist management with scheduling, meeting preparation, and basic travel logistics if needed. Help with ad-hoc operational tasks, errands, and special projects as they arise. Qualifications & Skills Experience: 1–3 years of experience in office administration, clerical support, or general bookkeeping. Financial Software: Working knowledge of QuickBooks Online, Xero, or similar bookkeeping tools. Technical Proficiency: Strong computer skills, including Microsoft Office (Excel, Word, Outlook) or Google Workspace. Communication: Clear verbal and written English communication skills. Attributes: Self-starter attitude, strong attention to detail, high reliability, and the ability to multitask in an evolving work environment. Location: Must be able to commute reliably to our Norris Court office in Kingston, ON. What We Offer Flexible part-time daytime hours (open to discussing set days/hours). Supportive, modern, and tech-forward work environment. Opportunities to learn and expand responsibilities as local operations grow. How to Apply Please submit your resume and a brief introductory message highlighting your bookkeeping and administrative experience to [email protected]

The role involves managing day-to-day office operations, including clerical coordination and facility support. Key financial duties include tracking accounts payable and receivable and reconciling statements using QuickBooks.

Candidates need 1-3 years of experience in office administration or bookkeeping and proficiency in accounting software like QuickBooks or Xero. Strong computer skills and the ability to commute to the Kingston office are required.

• Flexible part-time daytime hours • Supportive, modern, and tech-forward work environment • Opportunities to learn and expand responsibilities

• Google WorkspacePreferred
• Microsoft ExcelPreferred
• Accounts receivablePreferred
• CommunicationPreferred
• Office AdministrationPreferred
• MultitaskingPreferred
• Quickbooks OnlinePreferred
• Microsoft WordPreferred
• schedulingPreferred
• Microsoft OutlookPreferred
• BookkeepingPreferred

Identified from the job description. Confirm important requirements above.

• Bookkeeping
• Accounts Payable
• Accounts Receivable
• QuickBooks Online
• Xero
• Microsoft Excel
• Microsoft Word
• Microsoft Outlook
• Google Workspace
• Office Administration
• Clerical Support
• Digital Filing
• Scheduling
• Travel Logistics
• Communication
• Multitasking

• Administrative
• Finance & Accounting
• Manufacturing

Minimum experience

2+ years

Apply by

Sep 30, 2026

Posting language

English

Working hours

20 hours per week

Seniority

Entry level

Application method

Direct apply is available