Receptionist - Casual Part Time

Job summary

Answer and redirect incoming calls, take messages, greet and assist visitors, and handle internal and external mail and courier arrangements. Maintain reception resources and meeting bookings, update contact lists, support administrative projects, and uphold the organization’s values.

Job details

Wage per hour $18.70 Cogir Senior Living manages retirement residences across the country. We offer a range of senior living options including independent living, assisted living and memory care. For over 25 years, we have dedicated every day to the happiness of retirees. Human Focus – Creativity - Excellence We’re seeking individuals with a purpose and passion for life and who are looking for meaningful work that will make a real difference. Join our team today! Reporting to on site Management, the Receptionist will respond to all incoming calls, greet and direct all visitors, answering inquiries in a positive and professional manner. Key Responsibilities To answer all incoming calls, and respond to caller's inquiries in a positive, professional manner; To redirect calls as appropriate and take clear, concise messages when required; To greet, assist and direct all visitors; To pick up and sort internal mail; To stamp, deliver and maintain mail machine for external mail; To prepare packages and arrange courier pick up; To arrange meeting room schedule and bookings; To update phone and distribution lists; To maintain a clean, safe, fully stocked and well organized reception area; To assist with small projects as required by other administrative support (i.e. labels, bulk mailing, etc.); To complete other duties as assigned; To uphold and promote the organization's values and philosophy relating particularly to ethics, morality, and integrity. Qualifications Above average interpersonal, oral and written communication skills; Previous experience in reception is considered an asset; Must exhibit professional and polished telephone manner; Ability to handle multiple tasks at once, work under pressure, and meet deadlines; Highly organized and detail focused; Expertise in Microsoft Office (Word, Excel, PowerPoint, E-Mail) Cogir is committed to ensuring that all employment practices are inclusive. As an organization we are committed to providing and arranging accommodation for candidates upon request.

What you’ll do

Answer and redirect incoming calls, take messages, greet and assist visitors, and handle internal and external mail and courier arrangements. Maintain reception resources and meeting bookings, update contact lists, support administrative projects, and uphold the organization’s values.

Requirements

Candidates should have strong interpersonal, oral, and written communication skills, a professional telephone manner, and the ability to multitask under pressure while meeting deadlines. Strong organization, attention to detail, and proficiency in Microsoft Office are required; previous reception experience is an asset.

Listed skills

• interpersonal communication · Preferred
• written communication · Preferred
• Multitasking · Preferred
• working under pressure. · Preferred
• Time management · Preferred
• Organization · Preferred
• Attention to detail · Preferred
• Microsoft Word · Preferred
• Microsoft Excel · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Interpersonal Communication
• Oral Communication
• Written Communication
• Telephone Etiquette
• Multitasking
• Working Under Pressure
• Time Management
• Organization
• Attention to Detail
• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Email Communication
• Call Handling
• Visitor Assistance
• Mail Handling
• Administrative Support
• Professionalism
• Ability To Meet Deadlines
• Ethical Standards And Conduct
• Assisted Living
• Bulk Mail
• Management
• Communication
• Creativity
• Senior Living
• Customer Inquiries
• Detail Oriented

Job areas

• Administrative
• Customer Service & Support
• Healthcare
• Receptionist
• Receptionists (general)
• Receptionists and Information Clerks

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