Position Details Job Number: JR00864 Department: Motility Lab This position may be scheduled at any of the following sites: Charlton Campus (Hamilton Downtown) Job Type: Temporary (Fixed Term), Part time Contract Duration: (If applicable) 10 months Number of Positions: 1 Union: CUPE Local 786 Hourly Rate (Min / Max): $29.52 - $32.08 Schedule Work Days: Monday to Friday Time of Day: Days Shift: Hours - 4 Shift Start: (If applicable) AM 09:00 Application Dates Opening Date: 2026-06-30 Closing Date: 2027-04-19 Job Description Position Summary: Provides administrative support to the technicians doctors and day-to-day operations of the Motility Lab. All patient related details and lab activities are coordinated to ensure the smooth operation of the unit and adherence to the policies and procedures of the hospital and the Department of Nursing. Qualifications: -Minimum one year up to 2 years’ experience providing administrative support in a clinical hospital setting. -Post-secondary diploma/certificate in medical office administration or equivalent combination of education and experience. -Medical terminology certificate2. -Computer literate with proficiency in both IBM and MacIntosh computer systems applying MSWord MSExcel Dovetale. - Minimum typing speed of 50 words per minute - Clerical testing may be required as part of the selection process - Ability to communicate effectively and tactfully both in person and by telephone - Maintain excellent interpersonal relationships while handling multiple tasks frequent interruptions and stressful situations - Superior oral and written communication skills with demonstrated grammatical aptitude good spelling and punctuation - Good organizational skills with ability to set own priorities and work with minimal supervision Responsibilities: -Coordinates bookings and new patient referrals from specialists and family physicians and other hospital departments as appropriate i.e. Endoscopy Out Patient and Inpatient Units -Registers all patients prior to testing and mails information and confirmation of tests to all patients with follow-up phone calls where appropriate -Transcribes various GI Motility reports. -Processes test data results into report form then forwards to lab director for final interpretation. The results are faxed/mailed to referring specialist/physician -Utilizes appropriate software programs to produce correspondence administrative reports statistical data analytical charts forms and tables -Meets daily deadlines for processing all tests in a timely and accurate manner while meeting all other deadlines -Ensures all supplies required by the lab are adequately stocked and re-ordered in a timely manner -Provides support in typing routine correspondence sorts/distribute mail faxes and e-mails and coordinates meetings -Assists with other unit activities as delegated by the Nurse Manager -Participates in the orientation of new staff members Reason for Posting: This position is for an existing vacancy. St. Joseph’s Healthcare Hamilton (SJHH) is an equal opportunity employer and strives for equity, inclusiveness, and diversity in all our programs, practices, facilities, and people. We foster a culture of patient and staff safety where all positions comply and work in conjunction with the Mission, Vision, and Core Values of SJHH. We thank all applicants for their interest, however, only those selected for an interview will be contacted. SJHH is committed to a barrier-free recruitment and selection process - please inform us should accommodation be required at any point in the recruitment process. At St. Joe’s Hamilton, we believe in nurturing new talent, providing an inclusive and supportive work environment with meaningful growth opportunities, and exciting benefits and rewards. Whether you're passionate about providing compassionate care or eager to gain new skills, there’s a place here for you to grow, learn, and succeed! Dignity. Respect. Service. Justice. Responsibility. Enquiry.