Job Title

Office Manager

About Cognichip

Cognichip is an AI-first company revolutionizing the way semiconductors are designed. We are the builders of ACI® (Artificial Chip Intelligence) — the world's first physics-informed foundation AI model tailored for chip design. Backed by a $60M Series A, we are a fast-moving team on a mission to become a generational company in the semiconductor industry.

About The Role

We are looking for a friendly, organized, and proactive Part-Time Office Manager to be the heart of our Toronto office. Working three days per week, you will be the go-to person for everything that keeps our office running smoothly — from day-to-day operations and facilities to supporting our team and welcoming guests. This is a great opportunity for someone who thrives in a fast-paced, innovative environment and takes pride in creating a positive, well-functioning workplace.

POSITION DETAILS

Location: Toronto, ON (in-office) Employment Type: Part-Time / 25 hrs per week Schedule: 3 days per week (schedule to be agreed upon)

Key Responsibilities

Office Operations & Facilities Manage the ordering, stocking, and organization of office snacks, drinks, and supplies Monitor office supply inventory and place replenishment orders as needed Serve as the primary point of contact for all office-related requests from staff Liaise with the building manager to report and follow up on repairs and maintenance issues Oversee office equipment (printers, appliances) and coordinate servicing when required Manage vendor relationships and process related invoices Coordinate and manage office move and expansion Space & Meeting Management Coordinate and manage conference room bookings to ensure meetings run without conflict Maintain common areas to ensure a clean, organized, and welcoming office environment Manage access cards and visitor sign-in procedures People & Culture Support Greet and welcome new employees, visitors, and guests in a warm and professional manner Support the onboarding experience for new hires, including desk setup and access coordination Assist in planning and coordinating office events, team lunches, and catering Communication & Administration Handle incoming and outgoing mail, packages, and courier requests Maintain shared office resources such as seating charts, floor plans, and shared calendars Distribute office-wide announcements and communications Liaise with IT to coordinate basic tech support and equipment needs for the office What We're Looking For

Previous experience in an office management, administrative, or operations role Excellent organizational skills with strong attention to detail Friendly, approachable, and professional demeanor Strong written and verbal communication skills Ability to manage multiple tasks and prioritize effectively in a fast-paced environment Proactive problem-solver who takes initiative without being asked Proficiency with standard office software (Google Workspace or Microsoft 365)

NICE TO HAVE

Experience coordinating office events or employee engagement activities Familiarity with building or facilities management processes Experience working in a tech startup or fast-growth company