Marketing & Office Administrative Assistant

Job summary

Provide administrative support to the marketing team, including managing communications, executing promotional campaigns, and creating marketing materials. Coordinate in-store activities such as demos and signage distribution while maintaining organized files and databases.

Job details

Location: 1286 McKenzie Avenue, Victoria, BC V8P 5P2 THE ROLE If you have a background in administration and are looking for a creative, fast-paced role where no two days are quite the same, we’d love to hear from you! The Root Cellar Marketing Team is looking for a highly organized, detail-oriented Administrative Assistant to join our team. This is a busy role with plenty of variety. One day you might be in the office helping with campaigns and admin, and the next you could be in one of our stores delivering signage, setting up holiday décor or coordinating an in-store demo. We’re looking for someone who enjoys variety, takes initiative and can keep things moving in a busy environment. You’ll be comfortable juggling priorities, working independently and supporting the team wherever needed. Most importantly, you’ll bring a positive attitude and share our values of Integrity, Sustainability, Sunshine and Innovation. What You’ll Do Keep our busy Marketing inbox and phone line organized and running smoothly. Provide day-to-day admin support to the office teams, primarily in Marketing but also supporting other departments as required. Help execute promotions, campaigns and seasonal marketing, as well as team events. Assist with weekly ads, signage, posters, labels and other marketing materials. Proofread everything from prices to punctuation - details matter! Print and distribute signage and promotional materials across our stores. Keep files, databases and reports organized and up to date. Track invoices, purchase orders and office supplies. Coordinate in-store demos, musicians and charitable donations. Process online orders and help get them out the door. Connect with store teams, vendors, printers and community partners. Pitch in with errands, special projects and whatever else helps keep the marketing wheels turning. Help bring a little extra sunshine to everything we do. Who We Are The Root Cellar sprouted from a deep passion for fresh, local food and sustainable food systems. What began as a small idea quickly took root in Victoria, where the community embraced and amplified that passion - helping The Root Cellar grow into what it is today. Across both markets, we proudly offer Vancouver Island’s widest selection of locally grown, organic, and conventional produce, alongside a full-service butcher and deli, artisanal groceries, dairy, fresh breads, and bulk foods. At The Root Cellar, we’re committed to supporting local farmers and makers, celebrating great food, and creating a welcoming place where quality, care, and community come together under one roof. What You Bring To The Table Certificate or diploma in Business or Office Administration, or a combination of education and experience. 1–2 years of administrative experience. Strong attention to detail, with excellent proofreading and grammar skills. Strong working knowledge of Microsoft Office, especially Excel, and Google Workspace (Docs, Sheets, Forms, etc.). Experience with Adobe Creative Suite, Mailchimp and WordPress is an asset, but not required. Excellent organizational and time-management skills, with the ability to manage multiple priorities in a busy, ever-changing environment. Comfortable working independently, taking initiative and seeing tasks through. A positive, friendly attitude and a willingness to have a little fun along the way! A valid driver's licence and access to reliable transportation. THE DETAILS This is a part-time position (20 – 25 hours per week) working with an amazing team! We have a lot of opportunities for collaboration & continuous learning. You will also enjoy a 20% in store discount. Please submit your resume to apply for this position. We look forward to meeting you!

What you’ll do

Provide administrative support to the marketing team, including managing communications, executing promotional campaigns, and creating marketing materials. Coordinate in-store activities such as demos and signage distribution while maintaining organized files and databases.

Requirements

Requires 1-2 years of administrative experience and a certificate or diploma in Business or Office Administration. Candidates must have strong proficiency in Microsoft Office and Google Workspace, a valid driver's license, and reliable transportation.

Benefits

• 20% In store discount

Listed skills

• Time management · Preferred
• Organization · Preferred
• Inventory tracking · Preferred
• Google Workspace · Preferred
• WordPress · Preferred
• Microsoft Excel · Preferred
• Communication · Preferred
• Multi-Tasking · Preferred
• Office Administration · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Office Administration
• Proofreading
• Microsoft Excel
• Google Workspace
• Time Management
• Organization
• Adobe Creative Suite
• Mailchimp
• WordPress
• Communication
• Multi-tasking
• Inventory Tracking

Job areas

• Administrative
• Marketing
• Retail
• Food & Beverage
• Creative & Media