Events Team Member

Job summary

The Events Team Member provides hands-on logistical support for YWCA events, including set-up, tear-down, and vendor coordination. They also engage with the community at outreach events and provide administrative support for donor relations and communications.

Job details

Event Support & Delivery: · Provide hands-on support for YWCA special events, campaigns, and community activities, including event set-up, tear-down, registration, guest support, signage, materials, and other event-day logistics · Complete assigned event tasks and timelines in coordination with the External Relations team and leadership · Coordinate with vendors, venues, speakers, sponsors, donors, and other event contacts as assigned · Prepare, organize, transport, and maintain event supplies, displays, promotional materials, and other event resources · Assist with post-event follow-up and administrative wrap-up Community Outreach & Engagement: · Represent YWCA at community events, information tables, awareness activities, and partner events · Set up and staff YWCA displays and provide accurate information about programs, services, campaigns, and ways to support the organization · Support professional relationships with existing community partners, donors, sponsors, and event contacts through professional communication and timely follow-up Administrative Support: · Provide administrative support for YWCA events, communications, donor relations, and fundraising activities · Assist with social media, website updates, e-newsletters, emails, and other communications using established content and brand standards · Prepare and update promotional, event, donor, and sponsorship materials · Support donor and sponsor administration, including communications, acknowledgements, records, recognition, and follow-up · Assist with data entry, tracking, document preparation, and other administrative tasks as required

What you’ll do

The Events Team Member provides hands-on logistical support for YWCA events, including set-up, tear-down, and vendor coordination. They also engage with the community at outreach events and provide administrative support for donor relations and communications.

Requirements

The role requires the ability to manage event logistics, transport materials, and represent the organization professionally in public settings. Candidates must be capable of performing administrative tasks such as data entry and social media updates.

Listed skills

• Time management · Preferred
• Administrative Support · Preferred
• Vendor Coordination · Preferred
• Communication · Preferred
• Data entry · Preferred
• Event Logistics · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Event Logistics
• Event Set-up
• Community Outreach
• Administrative Support
• Donor Relations
• Social Media Management
• Data Entry
• Communication
• Vendor Coordination
• Public Relations
• Time Management
• Organizational Skills
• Promotional Materials
• Newsletters
• Administrative Functions
• Fundraising
• Document Preparations
• External Relations
• Leadership
• Coordinating

Job areas

• Social Services
• Administrative
• Marketing
• Customer Service & Support
• Special Events Team Member
• Event Planner
• Conference and Event Planners
• Meeting, Convention, and Event Planners

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