Financial Admin Assistant

Job summary

The Financial Administrative Assistant supports the finance department by processing invoices, managing accounts payable and receivable, and reconciling financial records. They also assist with payroll, budget preparation, and maintaining organized financial documentation.

Job details

Company Description WHO ARE WE? Dexterra Group is a fast-growing, financially strong, publicly listed company (TSX:DXT). We have a far-reaching presence across the entire continent North America with hundreds of full-time and part-time opportunities at any given time. We aim to provide our people with more than just a job – we offer fulfilling opportunities in a culture that promotes stability, diversity and inclusion, camaraderie, employee recognition, work-life balance, and doing what you love. For over 75 years, the companies that began independently, and now form Dexterra Group, have been dedicated to serving North American clients to create and manage built environments that play a vital role in our economy and our local communities. And, that’s something we’re truly proud of. Work That Matters, People Who Care Job Description The Financial Administrative Assistant provides administrative and financial support to ensure the efficient operation of the finance department. This role is responsible for maintaining financial records, processing invoices, supporting accounts payable and receivable functions, preparing reports, and assisting with budgeting and payroll activities. Financial Support Process and verify invoices, expense reports, and purchase orders. Assist with accounts payable and accounts receivable activities. Reconcile bank statements and financial records. Prepare deposits and maintain accurate financial documentation. Support month-end and year-end financial processes. Assist in budget preparation and financial forecasting. Generate financial reports and spreadsheets as required. Administrative Support Maintain organized filing systems for financial and administrative records. Manage correspondence, emails, and phone inquiries related to finance matters. Schedule meetings and prepare documents, presentations, and reports. Ensure compliance with company policies and financial procedures. Assist with audits by gathering required documentation. Payroll & Data Management Support payroll processing and maintain employee payroll records. Enter and update financial data into accounting systems. Verify data accuracy and resolve discrepancies. Maintain confidentiality of financial and employee information. Qualifications Diploma or certificate in Accounting, Finance, Business Administration, or a related field. 1-3 years of administrative or accounting experience. Knowledge of accounting principles and financial procedures. Proficiency in Microsoft Excel, Word, Outlook, and accounting software. Strong attention to detail and accuracy. Excellent organizational and time-management skills. Effective verbal and written communication skills. Ability to handle confidential information professionally. Additional Information WHAT’S IN IT FOR YOU? Experience one of the most remote locales in the world and enjoy the arctic scenery! Extended health and dental benefits plus employee and family assisstance program. Whereas other companies are downsizing, we are growing! Be #1 on day 1 by joining an industry leader. Dexterra Group is an equal opportunity employer committed to diversity and inclusion. We are pleased to consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veterans’ status, Indigenous status, or any other legally protected factors. Disability-related accommodations during the hiring selection process are available upon request. #IND6 Compensation: CAD 24 - CAD 25 - hourly

What you’ll do

The Financial Administrative Assistant supports the finance department by processing invoices, managing accounts payable and receivable, and reconciling financial records. They also assist with payroll, budget preparation, and maintaining organized financial documentation.

Requirements

Candidates must possess a diploma or certificate in Accounting, Finance, or Business Administration along with 1-3 years of relevant experience. Proficiency in Microsoft Office suite and accounting software is required, alongside strong attention to detail and organizational skills.

Benefits

• Extended health benefits
• Dental benefits
• Employee and family assistance program

Listed skills

• Time management · Preferred
• Financial Reporting · Preferred
• Attention to detail · Preferred
• Microsoft Excel · Preferred
• Accounts receivable · Preferred
• Data entry · Preferred
• Microsoft Word · Preferred
• Communication Skills · Preferred
• Microsoft Outlook · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Accounting principles
• Financial reporting
• Accounts payable
• Accounts receivable
• Bank reconciliation
• Payroll processing
• Microsoft Excel
• Microsoft Word
• Microsoft Outlook
• Data entry
• Attention to detail
• Time management
• Organizational skills
• Communication skills
• Confidentiality
• Report Writing
• Administrative Support
• Payroll Processing
• Expense Reports
• Accounts Payable
• Accounts Receivable
• Accounting
• Accounting Software
• Accounting Systems
• Budgeting
• Auditing
• Deposit Accounts
• Bank Statements
• Financial Forecasting
• Business Administration
• Spreadsheets
• Communication
• Data Management
• Economics
• Finance
• Financial Data
• Financial Statements
• Invoicing
• Presentations
• Time Management
• Filing
• Detail Oriented

Job areas

• Finance & Accounting
• Administrative
• Financial Administrator
• Financial Manager (General)
• Finance Managers
• Financial Managers

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