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Job summary

Provide administrative and financial support for Continuing Education programs, including course scheduling, instructor coordination, contracts, purchasing, and student and public inquiries. Prepare cost estimates and budgets, track revenues and expenditures, monitor enrollment and course delivery, and support course recruitment and reporting.

Job details

Job Content (SDF) Details Job Content (SDF) Details Competition Number P17927 Posting Title Flexible Learning Administrator Classification Band 7 Location Saskatchewan Polytechnic Regina Campus Other Location(s) Saskatchewan Polytechnic Regina Campus Building Other Building Date Posted 09/25/2026 Closing Date 10/07/2026 JIQ # 014 Start Date 12/14/2026 End Date 12/14/2029 Open Until Filled No Ongoing No Category of work Part Time Bargaining Unit Professional Services Hours of Work Regulated 36 hours Salary Range $30.24 - $36.16 per hour Temporary Market Stipend Incumbent Noelle Odegard Total Assigned days (AC) / Total Hours per biweekly pay Part time 0.5 FTE position Posting Status Closed Special Instructions to Applicants Saskatchewan Polytechnic considers the diversity of our workforce to be one our leading strengths and greatest assets. Our employee diversity enhances our ability to meet the needs of an increasingly diverse student population. Currently, approximately 20% of our students are Indigenous. A continued emphasis on the development of a representative workforce is one of Sask Polytech’s strategic priorities and, as an organization, we are making significant efforts to attract and retain Indigenous employees. Job Duties Job Duties/Qualifications, Skills and Abilities(QSA) Job Duties The Flexible Learning Administrator will provide professional support in the administration of programs and services offered by Continuing Education. Under the direction of the Flexible Learning Consultant, assist in the administration of professional development, customized and contract training and provide support as required. Duties include classroom and lab scheduling and set-up; preparation of revenue and employee service contracts, costing and pricing forms, budget documents, course calendar, class lists, program evaluations, and producing and printing training manuals. Assist the Consultant in the co-ordination and monitoring of on-site and remote courses. Work with Continuing Education instructors by assisting them in the acquisition and organization of resource materials required for programs and ensuring they have all equipment, handouts and administrative information necessary to delivery their courses. Provide budgeting and financial forecasting expertise which includes analyzing and tracking cost center budgets, advising and recommending accordingly to the Flexible Learning Consultant, contributing to the development and implementation of the operating budget and annual financial business plan, preparing and tracking employee service contracts and other part-time positions, and using Saskatchewan Polytechnic web requisitioning process to pay invoices. Upon receipt of general guidelines from FLC, prepare detailed cost estimates for programs and services. Complete all forms related to budget development and costing/pricing. Continuously track all expenditures and revenues using a variety of systems including FAST, database, spreadsheets, Banner financial statements, etc. Ensure that programs/services are on target and on budget. Watch for incorrect entries and discrepancies. Prepare financial action memos and payroll redistribution forms to move expenditures to correct org codes. Develop and maintain spreadsheets to aid in preparing and summarizing financial information from multiple org codes. Provide detailed information on programs, services and customized workshops to public, potential students, employers and external partners. Independently consult and problem solve with other SaskPolytechnic staff regarding administrative and/or financial issues that may arise. Ensure adequate classroom and office supplies are available. Prepare all purchase orders etc. for area. Decide on quantity and timing of purchases. Assist the FLC in hiring instructors and prepare job postings and letters of offer. Plan in conjunction with the FLC annual course planning, course scheduling in Banner. Monitor registration levels. Manage room bookings. Assist instructors and FLC with Brightspace courses as needed. Assist FLC in recruitment for courses, including ad preparation, monitoring the website and assisting with information sessions. Troubleshoot problems interfering with students’ success – attendance, financial issues, etc. Provide the FLC with enrolment trends, and other reporting as required. Provide professional support in the administration of programs and services offered by Continuing Education Qualifications, Skills, Abilities And Experience Specific Accountabilities Duties Required Qualifications, Skills and Abilities (QSA) Two years related post-secondary education that includes courses in office management and administration or an equivalent combination of training and experience. Three years of experience in an administrative position. Training or experience at the advanced level with common software packages, ie Microsoft Office Intermediate accounting and marketing background. Effective interpersonal skills. Effective communication skills. Effective organizational skills. Effective proofreading skills. Ability to work independently under minimal supervision Demonstrates valuing diversity. Desired QSA Required Competencies Posting Supplemental Questions Required fields are indicated with an asterisk (*). * How did you hear about this position? Saskatchewan Polytechnic Careers Site Newspaper LinkedIn Workopolis SaskJobs.ca Social Media Personal Referral Other If you answered 'Other' above, please specify source here: (Open Ended Question) Applicant Documents Required Documents Resume Cover Letter Optional Documents Curriculum Vitae List of Reference Contacts Incumbent Form

What you’ll do

Provide administrative and financial support for Continuing Education programs, including course scheduling, instructor coordination, contracts, purchasing, and student and public inquiries. Prepare cost estimates and budgets, track revenues and expenditures, monitor enrollment and course delivery, and support course recruitment and reporting.

Requirements

Requires two years of related post-secondary education, including office management and administration coursework, or an equivalent combination of training and experience, plus three years of administrative experience. Candidates should have advanced proficiency with common software packages, an intermediate accounting and marketing background, and strong interpersonal, communication, organizational, and proofreading skills, with the ability to work independently and value diversity.

Listed skills

• Recruitment · Preferred
• Organization · Preferred
• Budgeting · Preferred
• Communication · Preferred
• Microsoft Office · Preferred
• Accounting · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Program Administration
• Budgeting
• Financial Forecasting
• Costing And Pricing
• Budget Tracking
• Course Scheduling
• Classroom And Lab Coordination
• Contract Preparation
• Enrollment Monitoring
• Recruitment
• Microsoft Office
• Accounting
• Marketing
• Communication
• Organization
• Proofreading

Job areas

• Administrative
• Education
• Finance & Accounting
• Human Resources
• Marketing