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Part-Time Office Administrative Assistant — Ottawa (Remote with occasional on-site) Company Description Rue du Monde Holdings Ltd. is a private equity company focused on the construction industry. Our portfolio includes Architectural Design, Mechanical and Electrical Engineering, and Environmental Consulting. We have a strong commitment to sustainability, emphasizing eco-friendly offerings that support greener building practices. Role Description This part-time Office Administrative Assistant role supports daily business operations and ensures smooth office workflows. The position is primarily remote, but candidates must be based in the Ottawa area and available to attend our office from time to time as required. The person in this role will handle general administrative and clerical tasks, including managing electronic filing systems, preparing basic documents and reports, and organizing digital records. Responsibilities include managing incoming calls and messages, maintaining professional phone etiquette, scheduling meetings, and coordinating calendars for team members. The role also assists with email communication, data entry, and coordination between internal teams and external partners to support efficient, timely operations. HR and Onboarding Support This role also carries basic HR administration duties, including: Onboarding new staff: collecting completed forms and required paperwork, and setting employees up in our accounting and payroll systems Coordinating safety wear — issuing required PPE or advising new staff on what is required for their role and site Arranging and tracking mandatory training and certifications, and maintaining accurate training records Maintaining confidential employee files in line with privacy and record-keeping requirements Qualifications Strong administrative and clerical skills to manage records, organize documents, and support daily office operations Professional phone etiquette and communication skills to handle calls, emails, and messages clearly and courteously Experience or familiarity with executive administrative support, such as scheduling and calendar coordination, is beneficial Exposure to HR administration, onboarding, or payroll/accounting setup is a strong asset Proficiency with common office software and collaboration tools (word processing, spreadsheets, email, online meeting platforms) Ability to work independently in a remote environment, prioritize tasks, and maintain attention to detail Reliable time management and a commitment to confidentiality and data integrity Must be able to obtain and maintain a security clearance Based in the Ottawa area and available to attend the office on occasion Previous experience in an administrative or office support role is preferred; training or coursework in business administration or a related field is an asset

What you’ll do

Supports daily business operations through general administrative tasks, electronic record management, and team scheduling. Additionally handles basic HR duties including staff onboarding, PPE coordination, and maintaining training records.

Requirements

Requires strong clerical skills, professional communication, and proficiency in common office software. Candidates must be based in Ottawa, able to obtain security clearance, and possess a commitment to data integrity.

Listed skills

• Time management · Preferred
• Administrative Support · Preferred
• Data entry · Preferred
• Onboarding · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Administrative Support
• Clerical Skills
• Phone Etiquette
• Calendar Coordination
• HR Administration
• Onboarding
• Payroll Setup
• Data Entry
• Electronic Filing
• Time Management
• Confidentiality
• Office Software Proficiency

Job areas

• Administrative
• Human Resources
• Construction
• Environmental & Sustainability
• Consulting